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Scotiabank Documentation Control Officer - Corporate Banking in Toronto , Ontario

Documentation Control Officer - Corporate Banking

Requisition ID: 92021

Join the Global Community of Scotiabankers to help customers become better off.

PURPOSE OF JOB

As a key contributor to the success of the CAG (Credit Analytics Group) Operations team, the Documentation Control Officer (DCO) assists the CAG Operations team in managing complex operational functions including borrower compliance, CAG tasks, system upkeep and various reporting requirements. Responsible for prioritizing workload and performing duties of a confidential and sensitive nature.

Manages complex functions in relation to Corporate Banking borrower information/compliance tasks. Responsible for prioritizing workload and performing duties of a confidential and sensitive nature. The incumbent must have high degree of multi-tasking skills to manage the day to day workload effectively. Performs the following Major Accountabilities:

MAJOR ACCOUNTABILITIES

Compliance and CRS Monitoring

  • Co-ordinate and processing of all compliance materials for Corporate Banking and maintenance of Compliance and Reporting System (CRS) data (Banking coverage changes, Borrower Risk Rating/IG code changes etc.)

  • Process all messages and assign compliance materials received in Credit Analytics Inbox. (High volume in nature)

  • Manage extensive data retrieval from professionals, compilation to consolidated reporting format and ongoing maintenance of various reporting requirements.

  • CRS Task creation for Corporate Banking industry groups and liaises with appropriate team to ensure banking needs are fulfilled.

  • Responsible for CRS Data management and integrity. Perform high quality data management, perform CRS audit checks.

  • Review of Corporate Banking Credit Agreement changes (CARDS, Workflow and RO authorization).

  • Responsible for different deal sites. Retrieve and review compliance documentation.

  • Maintain Benchmark Rate Reform (BRR) Database. Produce reports as needed.

  • Maintain accurate and critical monthly, weekly and daily compliance reporting.

  • Responsible for compliance past due reporting and communicate with banking effectively for compliance documentation requirements.

  • Assist the Accounting Officers in their Cover Sheet Only (CSO) tasks and act as a point of reference for any questions or issues.

  • Manage day-to-day compliance material submission for Corporate Banking Industries involving:

  • Providing relationship managers (RMs) with overdue compliance reports on a monthly basis.

  • Closing and creating new compliance monitoring events as necessary.

  • Maintain CAG Ops ScotialLive contents by making sure process manuals are up to date.

  • Follow-up with RMs for overdue compliance materials.

  • Ensure CRS compliance monitoring is up-to-date and in excellent order.

  • Escalating past due matters to management for resolution.

  • Manage/Monitor compliance packages from deal sites and create corresponding CRS tasks.

  • Monitor CARDS, Workflow and RO fulfillment emails and update CRS accordingly.

  • Retrieve and provide information from Salesforce, JANUS, FactSet as needed.

  • Maintenance of CRS client data other investigation and ad-hoc task.

Compliance

  • CRS input tasks and CRS input task report.

  • Completion of Cover sheet only compliance.

  • Other ad–hoc reporting and duties as assigned.

General

  • Participate in strategic planning to identify research, prioritize, and implement various initiatives relating to the management of departmental data processes and procedures.

  • Provide analytical support to Credit Analytics Group and CIB Management Team on reporting and various administrative related projects.

  • Various additional sundry responsibilities as required.

COMPLEXITY OF POSITION

  • Branch/Customer Service experience would be an asset.

  • Undergraduate degree (business degree not essential but will be considered an asset)

  • Exceptional attention to detail and technical and financial analytical skills.

  • Ability to multi-task and work under pressure to meet deadlines, while maintaining high standards of work.

  • demonstrated verbal and written communication skills.

  • High degree of independent judgment, initiative and discretion.

  • Exceptional organizational and coordination skills. Ability to independently prioritize hectic workload and ensure assignments are completed accurately and meet given deadlines, often in a fast-paced, stressful environment

  • Analytical skills and/or a business background would be an asset.

  • Ability to work well as a team player or independently.

  • Demonstrated self starter and forward thinker with the ability to provide recommendations on future development of reporting functions/practices, systems etc.

  • Ability to identify technological issues with respect to the integrity of data.

  • Ability to interpret certain financial information for accurate preparation of various business reports.

  • Ability to maintain harmonious relationships with co-workers in Corporate Banking and various external contacts.

  • Strong PC skills including extensive experience with:

  • Compliance and Reporting System (CRS) – in-house Client Event and Task Tracking System – used extensively. (Training will be provided)

  • Office 365 (Word, Excel, PowerPoint, Outlook) – Excel and Outlook used extensively.

  • Adobe Acrobat.

  • High degree of independent judgment, initiative and discretion.

  • Exceptional organizational and coordination skills. Ability to independently prioritize hectic workload and ensure assignments are completed accurately and meet given deadlines, often in a fast-paced, stressful environment.

  • Demonstrated verbal and written communication skills, with the ability to communicate effectively within all levels of the organization. Ability to quickly comprehend instructions.

  • High tolerance for and adaptability to change.

  • Ability to work overtime as required, often with short notice (sporadic).

  • Ability to maintain harmonious relationships with co-workers in Corporate Banking and various external contacts.

  • Professional appearance and demeanor.

Location(s): Canada : Ontario : Toronto

As Canada's International Bank, we are a diverse and global team. We speak more than 100 languages with backgrounds from more than 120 countries. Our employees are committed to a superior customer experience and use the Bank’s six guiding sales practice principles to ensure they act with honesty and integrity.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here at https://www.scotiabank.com/careers/en/careers/technical-support-for-applicants.html . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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