Shire Jobs

Executive Legal Assistant, Legal Department, Legal & Corporate Affairs

Requisition ID: 207431

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to the Legal Department, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role, you will:

• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

• Provide a variety of complex and routine administrative support to the EVP & General Counsel, and the Senior Vice President and Deputy General Counsel.

• Maintain daily calendar and schedules meetings for the EVP and the SVP.

• Ensure the necessary background information and materials are gathered prior to EVP’s meetings/appointments.

• Prepare quarterly certification sign-offs for distribution, follow-up to ensure completion.

• Receive inquiries and manage the EVP’s inbox in order to identify priorities for the attention of the EVP.

• Arrange and coordinate domestic and international travel.

• Prepare and submit expense reports.

• Perform a variety of other administrative duties and support as required. Multi-task assignments as needed while effectively dealing with deadlines

• When required, interacts with executive management across all business lines as well as external stakeholders.

• Support the approval of standard expenditures submitted to the EVP.

• Support the planning and execution of department events including town halls and monthly meetings.

• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

• Actively pursue effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.

• Champion a high performance environment and contributes to an inclusive work environment

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:

This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives.

• Minimum 5 years Senior/Executive Legal Assistant experience.

• High level of judgement/organizational skills and initiative to deal with complex duties.

• Ability to adapt to constantly shifting priorities in a high pressured changing work environment.

• Ability to work under pressure to meet deadlines.

• Ability to exercise discretion when dealing with sensitive, highly confidential matters.

• Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment.

• Highly organized and ability to multi-task.

• Proven experience interacting with senior management.

• Self-starter with ability to work with minimal supervision.

• Ability to work in a collaborative manner within the department and with staff in other departments

• Good knowledge of specialized legal terminology, documents, and procedures.

• Advanced knowledge of MS Office suite and software tools as applied to the position.

• Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment.

Some more information you might want to know:

• Number of Board and Committee Meetings – 10 Board; 25 Committee per year

• Number of Annual General Meetings and Out-of-Town Meetings – 1 AGM

• Number of Directors: 13

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, pleaseclick here (https://www.scotiabank.com/careers/en/careers/technical-support-for-applicants.html) . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.