Job Information
City of Tracy Assistant Director of Parks, Recreation and Community Services in Tracy, California
Assistant Director of Parks, Recreation and Community Services
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Assistant Director of Parks, Recreation and Community Services
Salary
$167,530.48 - $203,633.56 Annually
Location
Tracy, CA
Job Type
Full Time
Job Number
24-048
Department
Parks & Recreation
Opening Date
09/12/2024
Closing Date
10/3/2024 12:00 PM Pacific
Description
Benefits
Questions
Description
TO LEARN MORE ABOUT THIS EXCITING OPPORTUNITY, CLICK HERE! (https://www.cityoftracy.org/home/showdocument?id=18683&t=638617461873713279)
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing difficult and complex professional, technical, and administrative support related to all programs and activities of the City’s Parks, Recreation and Community Services Department; coordinates assigned activities with other City departments and outside agencies; provides complex and responsible support to the Director of Parks, Recreation and Community Services and others in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from assigned supervisory or management staff. Exercises general direction and supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is an assistant department director classification that oversees, directs, and participates in all activities of the divisions within the Parks, Recreation and Community Services Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the Director of Parks, Recreation and Community Services in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering City goals and objectives within general policy guidelines.
Essential and Marginal Duties
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Plans, manages, and evaluates outcomes and policies relevant to the operations and activities of staff, programs, and related projects within the Divisions.
Manages and oversees services and programs in the Divisions, including in-house supervision, planning, estimating, and contract development and execution.
Assists in developing and implementing the goals, objectives, policies, and priorities for the Divisions; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Participates in the development, administration, and monitoring of major project and division budgets.
Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Director.
Directs and coordinates the work plan for the divisions; meets with staff to identify and resolve problems; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods, and procedures.
Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues in coordination with Human Resources; recommends discipline in consultation with the Director.
Reviews the designs, materials, and processes proposed in connection with new construction or major repairs for assigned City facilities and improvements.
Confers with engineers, developers, architects, and a variety of outside agencies and the general public in acquiring information and coordination of department related matters; provides information regarding these matters.
Develops consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
Prioritizes and allocates available resources; reviews and evaluates service delivery, makes recommendations for improvement, and ensures maximum effective service provision.
Provides highly complex staff assistance to the Director; prepares and presents staff reports and other necessary correspondence to various commissions, committees, and boards.
Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate.
Attends and participates in professional group meetings; stays abreast of new trends and innovations relevant to the services as they relate to the area of assignment.
Monitors changes in regulations and technology that may affect operations of the assigned divisions; implements policy and procedural changes after approval.
Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
Performs other related duties as assigned.
Minimum Qualifications
Knowledge of:
Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
Principles and practices of leadership.
Organization and management practices as applied to the development, analysis, and evaluation of related programs, policies, and department needs.
Principles and practices of budget development and administration.
Principles and practices of contract administration and evaluation.
Applicable Federal, State, and local laws, codes, and regulations concerning the operation of the department.
Practices of researching issues relevant to the department, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
General principles of risk management related to the functions of the assigned area.
Recent and on-going developments, current literature, and sources of information related to the department.
Safety principles and practices.
Contract management practices in a public agency setting.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language to perform the work.
Modern equipment and communication tools used for business functions and program, project, and task coordination.
Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
Ability to:
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
Provide administrative, management, and professional leadership for department services and programs.
Manage and monitor complex projects, on-time and within budget.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Conduct complex research projects, evaluate alternatives, and make sound recommendations, and prepare effective technical staff reports.
Understand, interpret, explain, and ensure compliance with all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in recreation administration, public administration, business administration, or a related field and two (2) years of responsible management experience parks and/or community services programs.
Licenses and Certifications:
Possession of, or the ability to obtain, a valid Class C California driver’s license upon appointment.
May be required to complete National Incident Management System (NIMS) Training.
Additional Information
PHYSICAL DEMANDS
Must possess mobility to perform inspections in the field and to operate a motor vehicle to visit and inspect City sites, including traversing uneven terrain, climbing ladders, stairs, and other access points; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; this is usually a sedentary office classification although standing and walking between work areas and to conduct inspections is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds.
ENVIRONMENTAL CONDITIONS
Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
N/A
DISASTER SERVICE WORKER
All City of Tracy employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emergency, any employee of the City may be assigned to perform activities which promote the protection of public health and safety or the preservation of lives and property. Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emergency. If a “Local Emergency” is declared during the employee’s shift, employees will be expected to remain at work to respond to the emergency needs of the community. If a “Local Emergency” is declared outside of the employee’s shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.