Shire Jobs

Police Records Coordinator

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Police Records Coordinator

Salary

$16.02 - $24.14 Hourly

Location

Treasure Island

Job Type

Full-Time

Job Number

2023 - 00103

Department

Police Department

Division

Administrative Services

Opening Date

06/07/2024

Closing Date

6/28/2024 11:59 PM Eastern

FLSA

Non-Exempt

• Description

• Benefits

• Questions

General Description

Advanced and varied clerical work in support of Police Department Records operations. This position serves as the Custodian of Records, and acts in the capacity of a customer service representative regarding records services provided for by the Department. Work is performed under the immediate direction of the Senior Detective.

Essential Job Functions

• Receives, prepares and files as appropriate written or electronically generated reports created and submitted in the regular course of business, including electronically scanning support documents and determining that all initial and supplemental reports and documents are present.

• Maintains familiarity of the Florida public records law and provides verbal or written dissemination of agency reports as required under the same.

• Answers the Police Records services telephone. Receives records requests and transfers calls to department members as necessary. Contacts by phone records requesters to include the State Attorney or other law enforcement agencies, insurance companies, and City residents or businesses.

• Assists incoming lobby guests.

• Provides copies of current police records to department members as requested.

• Forwards all traffic, felony, and misdemeanor reports to the State Attorneys’ office as required by agency policy, state statue or other directive or instruction.

• Receives, responds to, and processes all subpoenas and other court orders to include criminal, traffic, and civil process subpoenas as directed, and in compliance with Florida Statutes, Department policy, and department directives.

• Enters traffic, marine, and DUI citations into the agency data base on a daily basis.

• Forwards all traffic, marine, and DUI citations and reports to the Florida Department of Highway Safety and Motor Vehicles (hearing office) as necessary for driver’s license hearings.

• Provides copies of reports and other information as requested to other law enforcement or criminal justice agencies.

• Manages parking citations and disputes on a daily basis, and routes applicable information to the appropriate departments.

• Maintains and disseminates traffic transmittal reports to the appropriate court clerks on a daily basis.

• Ensures that subpoenas are received in compliance with Florida statues.

• Enters subpoena information and maintains the subpoena log and department court calendar to include officer unavailability information for court.

• Updates UCR/FIBRS codes within reporting system.

• Assists with fingerprints, house watch forms, bike registrations, and background checks, as needed.

• Reviews, manages, and distributes Microfiche records according to Florida Statute and legal guidance.

• Maintains and updates the Department Records Destruction Log regularly and forwards correspondence as needed to City Clerk.

• Data entry as directed by the Police Senior Detective.

• Performs related work as required and as directed by the Police Senior Detective.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.

Minimum Qualifications, Licenses and Certifications

MINIMUM QUALIFICATIONS

• Must be eighteen years of age or older.

• High school graduation or completion of GED

• An equivalent combination of education, training, and experience.

LICENSES, CERTIFICATIONS OR REGISTRATIONS

• Valid Florida Driver's License.

Knowledge, Skills, and Abilities and Environmental Conditions

• Must possess considerable knowledge of business English, punctuation, arithmetic, and spelling; as well as modern office practices and procedures; performs data entry or conventional typing at 40 wpm. Familiar with Microsoft Word and Excel programs.

• Ability to acquire familiarity with law enforcement terminology.

• Ability to work independently and to carry out assignments to completion with minimum supervision.

• Ability to adhere to prescribed routines and practices, maintain complex records, and to make reports requiring extreme accuracy.

• Ability to maintain regular attendance.

• Ability to establish and maintain effective working relationships with other employees and the public.

• Ability to make simple mathematical computations with speed and accuracy.

• Must be of good moral character appropriate for a position in law enforcement.

ESSENTIAL PHYSICAL SKILLS

• Acceptable eyesight (with or without corrections)

• Acceptable hearing (with or without aid)

• Ability to communicate both orally and in writing.

• Ability to access, input and retrieve information from a computer.

• Ability to sit or stand for long periods. Ability to bend and retrieve records from file cabinets.

ENVIRONMENTAL CONDITIONS

Works in an office environment.

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, health savings accounts, flexible spending accounts, life insurance, long-term disability, paid holidays, vacation and sick leave.

Part-time employees are eligible to enroll in a 401(a) retirement plan, paid holidays, vacation and sick leave.

To learn more details, visit our Benefits Handbook (https://cms3.revize.com/revize/mytreasureislandsb/Human%20Resources/Benefit%20Handbook%2024.pdf) .

01

Are you atleast 18 years of age or older?

• Yes

• No

  02

  Do you have a High School diploma or GED?

• Yes

• No

  03

  Do you have a valid Florida drivers license?

• Yes

• No

  04

  Are you claiming Veteran's Preference under Florida Law? Yes No (If yes, please contact Human Resources)

• Yes

• No

  05

  Have you ever served with any branch of the US military? If yes, please provide the branch, years of service and your rank.

  Required Question

Agency

City of Treasure Island

Address

10451 Gulf Blvd Treasure Island , Florida, 33706

Phone

7275474575

Website

http://www.mytreasureisland.org

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