Russell Sage College Administrative Assistant, Learning Centers in Troy, New York
Administrative Assistant, Learning Centers
Posted:Nov 20, 2023
Closes:Open Until Filled
About Russell Sage College:
Russell Sage College is a dynamic, comprehensive college of approximately 2,600 students. Through a strong liberal education curriculum and progressive academic programs, Russell Sage College serves traditional students and working professionals who pursue bachelor's, master's, and doctoral degrees on campuses in Troy and Albany, NY. Russell Sage College also offers online programs.
Aside from ourgenerous benefits package (https://www.sage.edu/about/offices-centers/human-resources/employment-benefits/) , Russell Sage College offers its faculty and staff the opportunity to make a difference every day - in the lives of students and the future of our communities.
Responsibilities in Accounting:
Maintain the Libraries' budget database; Provide and summarize data for zero zero-based budgeting process; assist the Director in the creation of the annual budget
Track purchasing for Electronic Serials and Acquisitions Librarian, provide supporting data as needed.
Interact with Acquisitions/Cataloging Department to process collection items invoices, justify credit card statements
Prepare and process all Library purchase orders and invoices for approval and payment
Create expense reports, and reconcile expenditures with the College's financial management system, interpreting information that is presented in "accrual accounting" format
Investigate best value options and order Library supplies requests; Receive and document all purchase deliveries and maintain warranty files
Develop and maintain a strong relationship with the RSC Business Office and with vendors with whom the Libraries do business
Prepare and distribute check requests and travel advances/expenses
Coordinate response to and completion of surveys, grant proposals, and external requests for information
Oversee regular deposits of Papercut money
Other duties as assigned
Responsibilities in Clerical Duties:
Maintain and improve organization of Library files, both print and electronic
Process documentation for hires, stipends, terminations, and employee change of status
Assist with special program scheduling and set up
Prepare and follow up on maintenance work order requests
Monitor department phones and email inquiries
Manage library calendars, in coordination with the Library Access Services Librarian
Other duties as assigned
Responsibilities in Library Access Services:
Supports Information Desk staff with regular desk coverage, desk duties include but are not limited to assisting library users with checking out materials, troubleshooting print jobs and other technology, and supervising student workers. Occasionally may require providing desk coverage in the Albany Library.
Other duties as assigned
Responsibilities in Academic Support & Student Success:
Assist with recruitment of new student tutors (organize and maintain faculty recommendations, message recommended students, send hiring forms, schedule interviews and training sessions)
Process documentation and hiring forms for newly hired student workers
Assist with payroll approval; compare documentation with student worker timesheets
Track and communicate w/ student tutors about documentation and payroll issues
Update tutor scheduling system with names, changes to schedule, and other relevant information
Schedule interviews and training sessions for newly hired student workers
Maintain and organize data in the Tutor Documentation Log
General Clerical Work, including data entry, monitoring email, communicating with students and campus personnel, creating/editing documents
Create, copy, and distribute event promotions
Assist with special events coordination, including appropriate forms, procuring supplies, and setting up space
Assist in the creation and coordination of responses to Academic Support surveys
Assist at Solutions desks as available
The estimated wage is $17.50 per hour for 37.5 hours per week for 52 weeks.
Experience with Excel
Experience with Google Apps
Customer Service Experience
Earned credit for some college-level courses
Excellent organization skills
Experience in training and scheduling staff
Experience providing help to college students
RSC offers a dynamic college environment and friendly work atmosphere along with opportunities for tuition waiver, employer matched retirement plan for eligible employees and many other benefits. For complete employee benefit information, please visit ourEmployee Benefits (https://www.sage.edu/about/offices-centers/human-resources/employment-benefits/) page. Visit ourEmployment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.
Russell Sage College is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, veteran status, citizenship or immigration status, sexual orientation, military status, predisposing genetic characteristics, pregnancy, gender, gender identity or expression, familial status, status as a victim of domestic violence, reproductive health decision making, criminal history, and any other legally protected characteristic protected by federal, state or local law. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.
Russell Sage College embraces diversity, equity, and inclusion as essential components of a rich intellectual and cultural environment in which all members are given the opportunity to reach their full potential as active participants in our local and global society. Russell Sage College is committed to developing policies and programs to create a campus that supports an optimal learning and working environment for all students, alumnae/i, faculty, administrators, and staff. Please take a look at more information about thediversity, equity, and inclusion initiatives (https://www.sage.edu/about/community-resources/diversity-equity-inclusion/) at Russell Sage College.
Applications accepted until position is filled.
COVID-19 vaccination is not required, but suggested.
If you are interested in applying for this position, please submit the following documents by clicking on the APPLY NOW button and follow the steps.
A list of three professional references (Name, phone number, email address etc.)
Please Note: After submitting your Resume/CV, the subsequent page gives you instructions that enable you to upload your cover letter and any additional documents you wish to send.
See theFAQ (http://support.interviewexchange.com/articles/#!candidate/your-career-account) for using our online system.
Please contact us if you need assistance applying through this website.
Returning Applicants -Login (https://sage.interviewexchange.com/login.jsp) to your Sage Colleges Careers Account to check your completed application.Send letter of application, resume, and list of three professional references