Shire Jobs

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6694286

Pay Range\ Hiring Range: \$49,763 - \$59,715 Annually\ Full Range: \$49,763 - \$69,668 Annually\ *\ *Salary offers are based on the candidate\'s equivalent experience and internal equity with other employees within the same job classification.\ \ The Pima County Attorney\'s Office is seeking a detail-oriented individual who can effectively manage tasks and ensure the smooth functioning of our department.In this role, you will be responsible for processing departmental contracts, grant award documents, and grant award professional contracts. This position also coordinates employee travel and mileage reimbursement for the department, manages office supply orders, and performs detailed and complex paraprofessional administrative or accounting support. You will also coordinate administrative operations or services for the department or specialized program using automated accounting systems, personal computers, and accounting software.\ \ The first review of applications will be on09/27/2024.**

Duties/Responsibilities

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Provides leadership toadministrative staff while performingcomplex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications

(1) A Bachelors Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND two years of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

(2) Three years with Pima County as an Administrative Specialist or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the \"Education\" and \"Work Experience\" sections of the application. Do not substitute a resume for your application or write \"see resume\" on your application.

\ Preferred Qualifications:(Be spe ific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):\ \

1. Minimum three (3) years of experience providing general professional administrative services in public administration or a legal environment.
2. Minimum three (3) yearsof experience analyzing data and preparing reports/specialized documents.
3. Minimum one (1) year experience coordinating and processing contracts and grant award agreements and applications.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from