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JOB DESCRIPTION AND POSITION REQUIREMENTS: The School of Global Languages, Literatures, and Cultures (SGLLC) in the College of the Liberal Arts is searching for an Academic Program Coordinator to provide departmental and graduate programs administrative support.

Responsibilities include but are not limited to:

Maintaining graduate student records; processing forms for exams, committee selection, funding, and progress

Processing graduate student assistantship appointments

Coordinating the graduate student recruitment process: responding to prospective student inquiries; arranging campus visits (i.e., travel, lodging, events); preparing offer letters

Supporting new students through admission and orientation; planning new student orientations

Maintaining departmental graduate handbooks, flyers, and other materials

Researching answers and implementing university, college, and program deadlines, policies, and procedures

Supporting the graduate officers, committees, faculty, and students on graduate program-related matters; responding to inquiries

Serving as the department liaison to the College of the Liberal Arts, The Fox Graduate School, and other university offices

Coordinating and supporting various conferences and events: assisting with visitor itineraries, travel arrangements, and related expense reimbursements and honorarium payments

Updating the department's website and social media

Scheduling meetings or events; maintaining calendars

Assisting with special projects

Creating/maintaining documents and files; preparing reports; drafting and processing correspondence

The Academic Program Coordinator will primarily provide graduate program support to the departments of Spanish, Italian, and Portuguese; and French and Francophone Studies, as well as administrative support to the latter department and its head. These assignments may expand or switch to other departments in the SGLLC in the future, based on business needs.

The Academic Program Coordinator will work both independently, as well as collaborate/have support of the SGLLC administrative team when completing the position's responsibilities. Providing back-up support to others on the administrative team will occur as needed.

Benefits (visit https://hr.psu.edu/benefitsfor more detailed information):

Medical, dental, vision, and retirement plans

75% tuition discounts (including for a spouse and dependent children up to the age of 26)

Generous vacation and sick time

15 paid holidays/campus closure days

Education and Experience: This position will be filled at the level of Support or Intermediate Support, depending on the final applicant's experience and education. The Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience.Additional education and/or experience are required for higher-level positions.

Additional Qualifications:

Ability to problem-solve and multi-task

Detail-oriented

Excellent organizational, customer service, communication, and interpersonal skills

Experience using Microsoft Excel

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways hey would envision doing so, given the opportunity.

Application Instructions: To be considered, applicants must upload a cover letter and resume.

Additional Information: The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is: $34,800.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.