Shire Jobs

Reference #: REQ_0000062628 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS: The Office of Entrepreneurship and Commercialization (OEC) is looking for a Financial Associate to aid in managing a substantial portfolio of entrepreneurial and economic development programs. This role involves processing various financial transactions and ensuring compliance with established internal control and financial management systems.

Responsibilities may include specializing in areas such as accounts receivable, accounts payable, expense processing, invoicing, reconciling PCards, submitting purchase orders, and managing contracts and agreements for guests.

Reporting to the Director of Administration, the Financial Associate will collaborate closely with PennTAP, the Small Business Development Center (SBDC), OriginLabs, Startup Leadership Network, Happy Valley LaunchBox, the LaunchBox and Innovation Network, the Invent Penn State Marketing teamadministrative support staff, and program directors to provide a wide range of financial services. Key Responsibilities: Provide financial support to ensure efficient workflow and processes, including monitoring budgets and processing financial transactions in various systems such as PSUBuy, SIMS, SIMBA, Lion Marketplace, SAP Concur, and eSteward. Prepare and reconcile travel reports and expenses for senior administrators and the unit. Reconcile credit card transactions for the entire OEC program portfolio. Prepare and post journal entries. Manage the general ledger to ensure proper account classification. Process vendor invoices and contracts for payment. Process guest presenter agreements. Perform cash handling functions and check deposits as needed. Prepare and send customized invoices for the Eric J Barron Innovation Hub Event Space. Manage OriginLabs and the Eric J Barron Innovation Hub Event Space, including maintaining membership lists, recording check deposits, and reconciling credit card transactions for membership payments. Coordinate contract submissions for Risk Management/Procurement and other central offices for OEC, SBDC, Happy Valley LaunchBox, Invent Penn State Marketing Team, Start-Up Leadership Network, and OriginLabs. Coordinate budget and spending with contacts from 21 LaunchBoxes and Innovation Hubs to ensure expenditures from the Invent Penn State funding are allowable, allocable, and reasonable. Respond to routine and moderately complex questions regarding unit and University policies, processes, and procedures. Maintain knowledge of award terms, conditions, and deliverables, and understand the work performed by the unit. Research financial issues and assist the OEC Accountant with reporting for OEC programs as needed. Assist staff in supported units with inquiries and resolving basic issues. Use the Workfront Financial System to electronically file and image documents as directed.

Education and Experience: This position will be filled at the Intermediate Support or Senior Support level, based on the qualifications of the successful candidate. At the minimum, it requires a High School degree and 2+ years of related experience, or an equivalent combination of education and experience. A higher degree and additional experience is required for higher level positions.

Required Skills: Experience with MS Office applications, including advanced experience wi h Microsoft Excel Excellent problem-solving, communication, and time management skills. Ability to work both independently and collaboratively.

Preferred Skills and Experience: Experience with Penn State's systems, including SIMBA, SAP Concur, PSUBuy, and SIMS.

Work Arrangement: This is a hybrid position that allows for two days of remote work each week. The position is located at the Eric J. Barron Innovation Hub in downtown State College.

Application: Candidates must submit a cover letter and a resume for consideration.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inallits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

The salary range for this position, including all possible grades is: $38,300.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.