Shire Jobs

Location: Vancouver, WA Type: Contract Job #7627 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant 3 position will provide confidential and professional support to the Logistic Services department staff and other personnel in the day-to-day operations in support of supply chain functions. This position will provide a variety of program coordination, facilitating, planning, reporting, and administrative support services that contribute to meeting the mission and targets of the organization's Supply Chain. This full-time position is located in Vancouver, WA. Pay rate: $30.46 - $32.93 Benefits: Paid holidays: 11 PTO: Starting at 10 days Sick Leave: Up to 56 hours per year (prorated based on start date) EAP: Employee Assistance Program Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%) Other benefits include the following: Calm App, Access Perks, Brio Health Responsibilities: Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organizations. Answer and screen telephone calls, greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other personnel as appropriate. Create/draft, edit, and proof documents, correspondence, research materials, and presentations using Microsoft applications Prepare agendas and presentations, help identify appropriate attendees, schedule, and facilitate virtual meetings or events using advanced functions of Skype, WebEx, or other virtual event technology. Attend meetings, record meeting minutes, as requested, transcribe, and disseminate as needed. Build, maintain, and post spreadsheets, presentations, and other documents using an array of Microsoft products or other applications in use to SharePoint sites or Workgroup drives. Proof, review, and, when applicable, draft, correspondence and documents prepared for manager signature, validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action, to consist of the following: Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments. Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence. Process outgoing mail and prepare materials for mailing. Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert manager / personnel of any concerns or response delays. Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships. Perform scanning, photocopying, and work with the print shop to request printing services. Update and maintain desk reference manual. Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures. Come up to speed quickly on manager and organizational priorities to track meetings, work, and delegated projects or tasks to maintain accountability, confirming established targets are met. Validate on-time documentation submission to Human Resources (HR) and verify all processes are tracked to completion within established timelines. Review and update project trackers (performance, training, space management, annual requireme