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Villanova University Posting Details

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Posting Details (Default Section)

+-----------------------------------+-----------------------------------+ | Posting Number: | 20244047S | +-----------------------------------+-----------------------------------+ | Position Title: | Senior Administrative Assistant | +-----------------------------------+-----------------------------------+ | Position Type: | Staff | +-----------------------------------+-----------------------------------+ | Location: | Villanova, PA | +-----------------------------------+-----------------------------------+ | Recruitment Type: | Internal/External Applicants | +-----------------------------------+-----------------------------------+ | Work Schedule: | full-time/12-months | +-----------------------------------+-----------------------------------+ | Avg Hours Week |   | +-----------------------------------+-----------------------------------+ | Department: | 134-Education and Counseling | +-----------------------------------+-----------------------------------+ | Position Summary: | The Senior Administrative | | | Assistant provides high-level | | | administrative and secretarial | | | support for the Chairperson, | | | faculty, and students in the | | | Department of Education and | | | Counseling. Under the supervision | | | of the department chair, this | | | person will review the budget, | | | perform journal entry transfers | | | when needed and liaise with | | | procurement-related issues on | | | behalf of the department; liaise | | | with the Office for Undergraduate | | | Students to keep track of | | | undergraduate students' progress | | | toward completion of requirements | | | for the Education major and | | | Education and Counseling minors; | | | supervise office student workers; | | | coordinate, organize and | | | publicize department special | | | events; provide administrative | | | support for faculty grants; | | | assist the Chairperson with | | | faculty searches; and perform | | | additional duties as assigned. | | | This position requires high-level | | | of professionalism and | | | confidentiality per student and | | | faculty records. Villanova is a | | | Catholic university sponsored by | | | the Augustinian Order. Diversity | | | and inclusion have been and will | | | continue to be an integral | | | component of Villanova | | | University's mission. The | | | University is an Equal | | | Opportunity/Affirmative Action | | | employer and seeks candidates who | | | understand, respect and can | | | contribute to the University's | | | mission and values. | +-----------------------------------+-----------------------------------+ | Duties and Responsibilities: | Administrative Support and | | | Department Operations | | | | | |   | | | | | | - * Serves as primary point | | | person in the Department for | | | internal and external | | | organizations, students and | | | prospective students, | | | Departments within the | | | College and across the | | | university | | | - * Handles inquiries via | | | phone, email, and in-person | | | office contact | | | - * Ensures Department Office | | | is open during required times | | | - * Assists Chairperson with | | | all aspects related to | | | faculty (full-time and | | | adjunct) and staff searches | | | and hiring (posting and | | | advertising positions, making | | | travel arrangements, | | | scheduling interviews, | | | preparing and collecting | | | documentation, processing | | | faculty appointment forms) | | | - * Maintains communication | | | with adjuncts | | | - * Participates in Department | | | meetings and takes minutes | | | - * Orders office supplies | | | - * Makes facilities and IT | | | requests on behalf of the | | | department | | | | | | Budgeting and Financial | | | Support | | | | | | - * Handles all budgets and | | | purchasing for Department | |