Shire Jobs

Job Title

Graduate Admissions Coordinator

Agency

Texas A&M University - San Antonio

Department

Graduate Studies

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Texas A&M University-San Antonio is a Hispanic Serving Institution committed to excellence in graduate education, fostering innovation and academic achievement, empowering students to reach their fullest potential and making meaningful contributions to their fields. The College of Graduate Studies is seeking a highly organized and detail-oriented individual to join our team as a Graduate Admissions Coordinator. In this role, you will play a proactive role and pivotal part in facilitating the admissions process for our graduate programs, ensuring a seamless experience for prospective students from application submission to enrollment. A full-time Graduate Admissions Coordinator will be hired with PPOHA grant funds to support graduate students in navigating the admissions process, which includes recruitment, enrollment, and registration.

Responsibilities:

• Stay in compliance with all PPOHA grant requirements.

• Manage the day-to-day operations of the graduate admissions process, including application review, document processing, and communication with applicants.

• Serve as the primary point of contact for prospective graduate students, providing information and guidance on admissions requirements, program offerings, and application procedures.

• Collaborate with academic departments and faculty to evaluate applicant qualifications and make admissions decisions in accordance with established criteria.

• Coordinate recruitment efforts, such as organizing information sessions, attending recruitment events, and representing the institution at graduate fairs and conferences.

• Maintain accurate records and databases related to applicant information, admissions decisions, and enrollment statistics.

• Assist in the development and implementation of admissions policies, procedures, and marketing strategies to enhance recruitment and yield efforts.

• Stay abreast of trends and best practices in graduate admissions and enrollment management, making recommendations for process improvements as needed.

• Initiates contact via phone, email, and/or text and follows up on pending information needed by prospective students regarding interest in new programs and connects students with other personnel in College of Graduate Studies or other offices across campus as needed.

• Offer advising and referrals to students experiencing academic or personal challenges.

• Maintains detailed knowledge and is a subject matter expert of regulations, policies, procedures, and deadlines regarding graduate admissions to the university. This includes admissions to specific programs, admissions based on program delivery mode, financial aid information, registration, enrollment, tuition and fees, and services provided by Proyecto Èxito. Ensure students receive accurate information and verify compliance with program requirements.

• Other duties as assigned.

Required Education and Experience:

• Bachelor’s degree in applicable field.

• Two years of related experience.

Preferred Education and Experience:

• Master’s degree in applicable field.

• Previous experience in graduate admissions, recruitment, enrollment higher education administration, or related field preferred.

• Prior experience in working with underrepresented students.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously in a fast-paced environment.

• Strong interpersonal and communication skills, with the ability to effectively interact with diverse populations of students, faculty, and staff.

• Commitment to maintaining confidentiality and adhering to ethical standards in admissions practices.

• Flexibility to work occasional evenings and weekends as needed for recruitment events or admissions deadlines.

• Strong preference to candidates who are bilingual: English and Spanish.

  Applicant Instructions:  

  Please make sure to provide the following documents: 

• Cover Letter

• Resume / CV

• Professional References

  For detailed instructions on how to apply for any position on our website, please use the following link: 

  http://www.tamusa.edu/humanresources/job-opportunities/index.html ​  

  Summary of Employee Benefits:  

  www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

  Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. 

  Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.  

  In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students.

A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University's footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018, Classroom Hall which opened in fall 2020 and our newest building for the College of Business and University Library scheduled to open fall 2022.

The University's core values of being “ student centered, equity minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative and committed to excellence ”, provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success.

Texas A&M University-San Antonio values community engagement, and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

Texas A&M University-San Antonio is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (210) 784-2058.

The following links will open in a new tab

• Texas A&M - San Antonio Home Page (http://www.tamusa.edu/)

• Human Resources Home Page

• Annual Security Report (http://www.tamusa.edu/uploadFile/folders/fcestrad/Pdf/Pdf-635834334159812616-10.100.150.124.pdf)

• Americans with Disabilities Act

• Benefit Programs (http://www.tamus.edu/business/benefits-administration/employeeretiree-benefits/)

• Overview of TRS and ORP

• Summary of New Employee Benefits (http://www.tamusa.edu/humanresources/newemployee.html)

• Cost of Living Calculator

• Notice of Nondiscrimination and Abuse (http://www.tamusa.edu/documents/business-affairs/title-ix/notice-of-nondiscrimination-abuse-fy2020-21.pdf)