Shire Jobs

Project Administrative Coordinator - Utah

Department: Civil Division

Location:

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At National Salvage & Service Corporation, we are seeking a detail-oriented Civil Administrator to support our civil division. This role is vital in ensuring smooth communication and coordination between field management, internal teams, clients, vendors, and regulatory agencies. The ideal candidate will manage project control logs, assist in job cost tracking, and provide essential support to payroll, HR, safety, and estimating teams.

If you-re highly organized and thrive in a fast-paced environment, we want to hear from you!

Please note : This is not a remote position.

Job Classification:

• Non-Exempt

• Daytime Hours

• Monday - Friday

• In-Office Role

• Up to 25% Travel

  Essential Job Functions:

• Act as the central point of contact between field management, internal teams, clients, vendors, subcontractors, and regulatory/government bodies to facilitate clear communication and seamless administrative operations.

• Play a critical role in maintaining efficient communication between the Civil Division and the home office. This individual will serve as the primary point of contact for the Civil Division, ensuring that all relevant information is consistently and accurately relayed to the home office to support streamlined operations.

• Input data from timesheets and daily job tickets for job cost tracking, ensuring that all information is stored and organized in the company-s system.

• Provide administrative support to the payroll department, assisting with data entry and payroll reporting tasks.

• Assist Human Resources with the recruitment process, including coordinating employee onboarding and orientation.

• Offer administrative support to the safety team, ensuring that safety documentation is maintained and compliant with company policies.

• Collaborate with the estimating team to identify potential bid opportunities and support bid preparation.

• Maintain consistent communication with project teams, clients, subcontractors, suppliers, and regulatory agencies, ensuring all parties have the necessary information.

• Perform additional administrative tasks as assigned to support the overall success of the civil division.

  Qualifications:

• 1 year of experience in construction or civil engineering projects, preferred.

• Proficient in Office 365 suite (Excel, Word, etc.)

• Always maintains a professional demeanor.

• Exceptionally detail-oriented with a strong focus on accuracy.

• Demonstrates personal integrity, resilience, and respect for colleagues.

• Strong verbal and written communication skills.

• Excellent analytical and problem-solving abilities.

• Committed to fostering a culture of diversity, equity, and inclusion.

• Physical requirements: Ability to sit for long periods of time, stand, walk, climb, bend, and twist throughout the day. Must handle repetitive motions, navigate uneven terrain, lift up to 15 pounds, and work in environments exposed to loud noises and various weather conditions.

  National Salvage-s Core Competencies:

• Demonstrates National Salvage values

• Driven for personal and company success

• Delivers exemplary customer service internally and externally

• Acts with integrity. Demonstrates responsible, ethical and honest behavior

• Displays personal accountability

• Fosters a collaborative environment

• Demonstrates commitment to continuous improvement

  Benefits of National:

• Competitive pay

• Tuition Reimbursement

• Flexible dates for time off

• Reasonably Flexible Schedule

• 401(K) plan with company match

• Opportunities for career advancement

• Comprehensive Wellness program - offering 1:1 wellness coaching session

• Full health benefits including medical, dental, vision, and long-term disability

  This job description is not intended to be a comprehensive list of the duties and responsibilities of the position.

  Duties and responsibilities may change without notice.

  Verification of your right to work in the United States, as demonstrated by your completion of the Form I-9 upon hire and your submission of acceptable documentation (as noted on the Form I-9) verifying your identity and work authorization within three days of starting employment. For your convenience, a copy of the Form I-9 List of Acceptable Documents is enclosed for your review.

  Satisfactory completion of a background investigation, for which the required notice and consent forms are enclosed.

  Successful completion and passing a drug and alcohol test. All job applicants are subject to drug and alcohol testing.

  National Salvage & Service Corporation and its related entities are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

  START YOUR APPLICATION (https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3196423&source=3196423-CJB-0)