Job Information
Texas A&M University Senior Administrative Coordinator I - Office of the Dean in United States
Job Title
Senior Administrative Coordinator I - Office of the Dean
Agency
Texas A&M University Health Science Center
Department
SOD Administration
Proposed Minimum Salary
Commensurate
Job Location
Dallas, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
A part of the Texas A&M University Health Science Center, Texas A&M School of Dentistry (https://dentistry.tamu.edu/) in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The School of Dentistry is looking for a Senior Administrative Coordinator I to serve in the Office of the Dean. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.
What you need to know
Salary Range: Salary will be commensurate based on the selected applicant's experience.
Work Schedule/Location: This position is on-site in Dallas, TX and the typical schedule will be Monday thru Friday 8:00AM – 5:00PM.
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Six years of experience in office administration.
Required Knowledge, Skills, and Abilities:
Ability to multi-task and work cooperatively with others.
Proficiency in the Microsoft Office Suite.
Specific knowledge of Outlook email and calendar, Zoom, and open to learning new computer applications as the school develops technologically.
Outstanding verbal communication skills and the ability to communicate comfortably at all levels including faculty, students, staff and the public.
Ability to show discretion and tact with sensitive and confidential information.
Skilled in managing multiple tasks with competing deadlines.
Must be an enthusiastic team player but also have the ability to work independently.
Must exhibit a high degree of professionalism, dependability, and punctuality.
Preferred Qualifications:
More than six years of office/administrative support experience.
Professional experience in higher education.
Experience managing data records.
Experience in a dental office or related dentistry setting.
Ability to organize and prioritize work activities.
Responsibilities:
Office Administration - Provides advanced administrative and coordination support to the Dean’s office, the Chief of Staff and the Director of Strategic Initiatives with the ability to maintain confidentiality. Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events. Coordinates administrative support functions. Plans and coordinates administrative activities and services. Develops administrative objectives and strategies. Coordinates office records retention and maintains office references and resources materials. Serves as backup to Executive Assistant/office manager. Reviews and signs documents for supervisor, as needed. Attends meetings or committees on behalf of supervisor.
Operations - Participates in the planning and execution of administrative operations. Participates in the resolution of operating problems. Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions. Assists in the development of budget. Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Recommends guidelines, policies, rules, and regulations. Monitors compliance with policies and procedures.
Projects & Written Correspondence - Monitors project timelines, identifies issues and proposes resolutions. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Makes recommendations for process improvements, administrative changes, or new initiatives. Coordinates office records retention and maintains office references and resources materials. Composes and distributes letters, memorandums, and other complex correspondence.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more.
Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
If you need assistance in applying for this job, please contact (979) 845-5154.
Useful Links:
Benefit Programs (https://www.tamus.edu/business/benefits-administration)
Retirement
Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)
Flexible Spending Accounts
University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)
Legal Statements
New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)
Prospective Employees
Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)
Training and Development
USERRA (https://www.dol.gov/agencies/vets/programs/userra)
Nondiscrimination Notice