Job Information
State of Wyoming Support Services Office Coordinator (BABO08) 2024-01114 in United States
Support Services Office Coordinator (BABO08) 2024-01114
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Support Services Office Coordinator (BABO08) 2024-01114
Salary
$27.13 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2024-01114
Department
Department of Corrections
Division
Central Office
Opening Date
06/10/2024
Closing Date
6/24/2024 11:59 PM Mountain
FLSA
Determined by Position
Job Classification
BABO08
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Wyoming Department of Corrections is looking for a skilled Support Services Office Coordinator for the Cheyenne Central Office location. This position will undertake a variety of day-to-day responsibilities stemming from Fiscal, Correctional Industries, WDOC training Academy, and Audits operations. This position will also help managers manage and plan for the present challenges and future operations of the Support Services Program for WDOC.
This Support Services Office Coordinator is, above all, an organized and competent professional with excellent communication skills and the ability to deal with people and able to carry out duties with accuracy and speed—someone who can ensure that office operations are efficient and add maximum value to our organization.
Human Resource Contact:Deborah.Hale@wyo.gov307-777-6136
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Provides oversight and training and ensures compliance in maintaining agency standards for inventory management, including warehouse and raw food.
Provides oversight for training and ensures compliance in reporting and maintenance of fixed and non-fixed assets for the WDOC Central Office, WDOC Prison Division, and WDOC Field Services Division.
Manages, coordinates, and oversees telecommunications strategies, including equipment for the WDOC Central Office.
Supports CFO in verifying accounts payable (AP) transactions and filing (AP) documents.
Provides office management and support to the CFO and Fiscal Manager.
Creates, compiles data, and writes the annual Academy Report.
Develops and maintains the Academy Procedure Manual and the creation and management of the Field Training Officer manual and documents.
Provides instruction oversight to include student attendance, organizes student classroom groups, ensures missed classes are made up, tracks instructor hours, and updates the Peace Office Standards (POST) Acadis database to document POST-required training hours.
Assigning and managing student housing and student check-in/checkout process.
Develop training schedules and update all lesson plans as necessary.
Fiscal responsibilities include monthly credit card activity and tracking of monthly budgets and expenditures.
Enters and tracks transactional data on shared drives and ensures WOLF's transactions are completed appropriately and timely.
Prepares AP documents, processes payments, and monitors the acquisition process, including organization of competitive bids, evaluation of responses, issuance of the Purchase Orders, and ensuring documentation throughout the process is complete and accurate.
Monitors and manages EFT transactions, update budget tracking, and monitor and edit WOLF's balance.
Administrative support includes picking up mail, signing for checks, taking meeting minutes, participating in Marketing events, and assisting with sales inquiries.
Coordinates the gathering and input of multi-million dollar Major Maintenance and Capital Construction project information into the automated maintenance software system during the cycle months.
Establishing deadlines for information, content proofing, and project input and coordinating content reviews with and for input from senior management.
Manages the operations of the office: duties may include performing licensing functions, administrative functions, examination, fiscal, human resources, legal, or any combination of the above.
Reviews and recommends approval, disapproval, or renewal for various occupational groups.
Evaluate the program to provide recommendations for enhancements.
Researches and analyzes data.
Recommends project enhancement based on research results.
Researches issues using statutes, rules, and regulations.
Assures appropriate and optimum use of the department's resources through knowledge and experience.
Updates and makes changes to specific databases and utilizes the databases for reports, projects, and research assignments.
Provides information and creates reports.
Assists in the planning and implementing of new projects and procedures; reviews new data to help implement new ideas.
Researches, drafts, monitors, and maintains systemic plans and records for programs/projects.
Assists with the preparation of files in litigious situations.
Provides answers or information to public requests.
Act as liaison between boards, their licensees, the general public, and federal, state, and local government entities.
Qualifications
KNOWLEDGE:
Knowledge of organization and improvement tools and techniques.
Knowledge of working in state government
Familiarity with MS Office products
Ability to use Google Chrome and other Google products
Knowledge of agency mission.
Knowledge of the principles of customer service
Knowledge of Agency rules and regulations.
Knowledge of State statutes.
Knowledge of the administrative process.
Knowledge of process improvement.
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business)
OR
Education & Experience Substitution:
3-5 years of progressive work experience (typically in Business)
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, some may be walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug-Free Workplace. All staff is subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Correction is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates and offenders from abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape.
Successful applicants must pass a background/reference check and drug test prior to the appointment.
WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement.
WDOC has a strict dress code policy to includes standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
Supplemental Information
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!