Shire Jobs

Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. Schedule Weekly Hours: 40 is seeking aResidency/Fellowship Program Assistantto provide administrative support to the Medical Education Department and their assigned programs. This position offers remote opportunity after training. What's Available: 1.0 FTE (40 hours/week) Shift:Monday-Friday Onsite for training, remote position once training is complete Many onsite meetings and activities during the year will be required What you will do: Assist with projects Partner with Program Admins to complete diverse tasks and activities related to resident/fellow recruitment, orientation and graduation Assist the team with system upgrades, new application implementations and recruitment Support Transitional Year Residency, Podiatry Residency, Oral Surgery Residency, and be a float for the Internal Med Residency along with assisting the Medical Education department as needed What you will get: Support to grow in your career with access to our Career Development Center and Tuition Investment Program Top-ratedretirement plan and healthcare benefits Departmental leadership that supports you as you do your best work. Work/Life balance to love what you do and where you live. What you need: Associate's Degree in related field 1 year related experience Gundersen Health System is healthcare for neighbors, by neighbors. While we call La Crosse home, our system has 7 hospitals and 65 clinics in neighboring communities. Inside our walls and our neighborhoods, we deliver world-class medical care combined with the right amount of love. We call it Love + Medicine and it's who we are. Job Description: The Residency/Fellowship Program Assistant serves as a member of the administrative team for the residency/fellowship program(s) and works under the supervision of the Manager in Medical Education and collaboratively with Medical Education Leadership, Residency/Fellowship Program Administrators, Medical Education Team Members, Program Directors, Associate Program Directors, Department Faculty, and clinical support liaisons, to effectively support the day-to-day operations for the educational and administrative infrastructure of their assigned residency/fellowship program(s). This individual will work independently on most assignments and within a team for more complex and multi-departmental assignments and goals. This position requires the ability to carry out confidential work and exercise considerable judgement in completing projects, assignments, and internal and external communications, and may have access to confidential and sensitive information. Major Responsibilities 1. Provides administrative support to both the Medical Education department and their assigned program(s) while effectively following residency/fellowship program leadership (Program Director[s], Associate Program Director[s], and Program Administrator[s]') direction in implementation of program(s) operations for project plans, deliverables, schedules, and measures of success while considering applicable regulations and corporate policies. This includes assisting the team with system upgrades, new application implementations, and recruitment. 2. Executes an organized and deliberate approach to the implementation of daily on-going projects and processes by developing and providing high quality standards in all aspects of work, particularly in clear communication, follow up, and maintenance of residency and fellowship programs. 3. Works in partnership with the assigned Program Administrator(s) to complete assigned tasks and activities relating to resident/fellow recruitment, orientation, and graduation, and resident/fellow credentialing, licensing, and training verifications. 4. Works in partnership with the assigned Program Administrator(s) to complete assigned tasks relating to program requirements and activities relating to resident/fellow credentialin , licensing, and training verifications, while ensuring information is shared and recorded as appropriate and in a timely manner. 5. Uses advanced functions in a variety of computer systems and applications (e.g., calendar management, residency management systems, scheduling/paging systems, Microsoft Office 365/Suite, and WebEx) to support residency/fellowship program(s) requirements, including, but not limited to: distributing and tracking completion of evaluations and conference attendance, data entry, entering call schedule into paging system, maintaining data or databases, creating templates and spreadsheets, prepare for and document meetings, obtain and run reports, prepare presentations, and transcribe dictations. 5. Proactively identifies, communicates, and, if directed, resolves issues that may impact the Medical Education Office and/or residency and fellowship program's deliverables. 6. Seeks innovative ways to improve processes when appropriate. 7. Collaborates with the leadership team to identify and coordinate internal and external resources to complete the Medical Education department/program(s) objectives. 8. Assists team(s) in follow-up with integral partners as needed to ensure objectives are completed and executed accordingly within designated scope, timeframes, and budget. 9. Demonstrates organization, dependability, and exercises effective time management. 10. Independently research, compile, record, communicate, and format appropriate data (evaluations, Clinical Competency Committee reports, Program Evaluation Committee reports, surveys, etc.) and maintain confidentiality to protect organizational and operational information. 11. Monitors, coordinates, and schedules on-going resident/fellow educational conferences (didactics), medical certifications, and licensing required for the resident/fellow to participate in the program. 12. Ability to provide outstanding customer service in a fast-paced environment when interacting with all staff, vendors, patients, visitors, etc., while meeting deadlines, remaining flexible, resourceful, and efficient, with a high level of professionalism and confidentiality. 13. Performs related duties as required or assigned. Education and Learning: REQUIRED Associate Degree in a related field Work Experience: REQUIRED 1 year of related work experience DESIRED Prior experience in the healthcare field preferred. License and Certifications: DESIRED Master Certification in Microsoft Office Suite Age Specific Population: Nonage Specific (N/A) OSHA Category: Category 3 - Employees in this job title have no reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials. Environmental Conditions: Not substantially exposed to adverse environmental conditions (as in typical office work) Physical Requirements/Demands of The Position: Sitting - Approximately 5.5 - 8 hours in a day Static Standing - Approximately 30 minutes to 1.5 hours total in a day Walking/Standing - Approximately 30 minutes to 1.5 hours total in a day Driving - Rarely - Approximately 30 minutes total in a day Stooping/Bending - Approximately 30 minutes total in a day Reaching - Shoulder Level - Approximately 30 minutes total in a day Reaching - Below Shoulder - Approximately 30 minutes total in a day Repetitive Actions - Pinch Forces - Approximately 5.5 hours in a day, 0-25lbs Repetitive Actions - Fine manipulation - Approximately 5.5 hours in a day, 0-25lbs Lifting - Other Rarely, 0-25lbs Carrying less than 50 feet - Other Rarely, 0-25lbs If you need assistance with any portion of the application or have questions about the position, please contact or call 608-775-0267 Equal Opportunity Employer EEO/AA/Veterans/Disabilities