Sanofi Group Senior Administrative Assistant to Quality in Waltham, Massachusetts
Specialty Care External Supply Quality (SCES Q) is the quality unit responsible for GxP oversight of Contract Manufacturing Organizations (CMOs), Contract Laboratory Operations (CLOs) and business partners involved in the manufacture, testing, and transport of Sanofi products. SCES Q staff interact with functional units within Specialty Care Quality (SCQ), Sanofi sites, and other organizations within the Specialty Care network (e.g. procurement, supply chain, finance) to ensure compliance with internal and regulatory requirements, and to disposition intermediate (e.g. API, drug substance) and finished products with minimal risk to quality or product supply.
SCES Q has responsibility for CMO and CLO activities related to products treating Rare Diseases and Blood Disorders, Multiple Sclerosis (MS), cancer, and diabetes.
SCES Q is based in Waltham, MA, Frankfurt, Germany, Ghent, Belgium and Amsterdam, Netherlands.
This position provides administrative support requiring an advanced knowledge of department functions and division/business unit functions. The SCES Quality unit comprises six subunits that may require administrative support:
North America Quality Operations
EU & ROW Quality Operations
Supply Chain Quality Operations
Quality Management Systems
Quality Assurance Technical Services (QATS)
Additionally, there will be routine administrative duties in support of the Head of Quality.
Providing direct support for calendar management for Site Quality Head.
Provide on-going and consistent support related to varied site-specific activities.
Provide on-boarding and off-boarding of department Employees.
Assisting in the scheduling and coordination of site (onsite and offsite) specifics events.
Acting as the department representative with food services vendor companies.
Making travel arrangements for QLT level managers as needed.
Tracking and preparing expense reports for multiple managers upon request.
Conducting file set up/ maintenance, photocopying, and mail distribution.
Ordering/maintaining inventory list of supplies and equipment, entering requisitions for purchase orders and verifying/ denying invoices in internal; Sanofi applicable systems.
Maintaining of office/conference room site equipment in collaboration with other admins.
Coordinating department staff meetings including generating agendas, minutes and managing attendance.
Processing testing invoices while adhering to department budget. Providing reports and summaries as required.
Creating PowerPoint and Visio presentations and use of Excel spreadsheets to support data trending and reporting.
Overseeing organization and maintenance of department filing system.
Managing department communication for manager(s) including mail and email.
Ensuring department supply needs are met.
Implementing improvements on administrative procedures.
Periodically performing complex, specialized projects requiring strong initiative.
Utilizing excellent discretion and judgment when handling confidential information.
Provide for administrative coverage and collaboration.
Associates degree and 5 years administrative experience or equivalent.
Proven experience at the advanced level in Excel, PowerPoint, Visio, MS Word, Outlook Calendar.
Excellent written and verbal communication skills, with ability to clearly communicate expectations across multiple management levels.
Excellent attention to detail and ability to multi-task and organize.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.