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Summary Are you ready to take the next step in your career? Then consider the Architect of the Capitol's (AOC), Supplies, Services, and Material Management Division (SSMMD); Supplies and Services Branch role as a Contract Specialist. This role performs duties in connection with the functions of the branch such as negotiating proposals and entering into contractual agreements between the AOC and private entities for the acquisition of supplies and services. Responsibilities As a contract specialist you will performs a variety of duties. The key responsibilities include, inviting competitive bids, negotiating proposals, and entering into contractual agreements for the acquisition of supplies and services, to include operation and maintenance, repair of mechanical equipment, campus utilities, telecommunication, data processing, and electronic system repairs under the jurisdiction of the AOC. Additional responsibilities include: -Performing the full range of contract administration actions required for the acquisition of services or goods, which typically include the issuance of contract modifications, negotiating changes, exercising options, investigating and resolution of delays and/or performance issues, issuing contractor performance assessments, disposition of claims, completion of closeout procedures, and similar matters as directed. -Conducting site visits, reviewing contractor performance and document email correspondence and telephone conversations, as appropriate, to ensure compliance with the technical, financial, and delivery aspects of the contract. -Issuing “cure” or “show cause” notices when the contractor is not in compliance with the terms and conditions of the contract. -Performing analysis to determine completeness and responsiveness of bids/quotes in the case of Invitations for Bids (IFBs)/Request for Quotations (RFQs) and compliance of offeror’s proposals with solicitation requirements in the case of Request for Proposals (RFPs). -Reviewing requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents. -Evaluating bids or proposals for compliance with specifications or purchase descriptions and applicable clauses. -Considering the financial responsibility of suppliers by evaluating contract performance on previous contracts and meeting with commercial representatives to discuss procurement needs, quality of items or services, current market prices, or delivery schedules. -Administering the negotiated and formally advertised contracts assigned, monitoring the progress of contractors. - Performing detailed analysis of bids or proposals received including insuring strict compliance with specifications on advertised procurements and recommending award to lowest bidder providing such compliance. - Contacting contractors to negotiate prices that appear either excessive or underestimated, to request an earlier delivery date or closer conformance to specifications, or similar matters. - Performing detailed analysis to determine bid responsiveness and responsibility of the offeror including review of past bids and awards, request of the pre-award survey, and establishment of price reasonableness by either price or limited cost analysis. FAC-C Professional certification is desired but not required; however, a certification must be obtained within (18) months from date of hire. Requirements Conditions of Employment You must be able to pass a drug test. Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. A citizen of the United States; or A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408) Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM website at http://www.opm.gov/qualifications. In addition to meeting the basic education requirement, you must have the specialized experience, directly related education OR a combination of experience and education as described below. Specialized Experience is the experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance. For the GS-09: 1. Specialized Experience Candidates must have at least 52 weeks of specialized experience that is at or equivalent to the GS-07 grade level in Federal government service. Specialized experience must have equipped the candidate with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience at the GS-09 grade level is defined as the following: Reviewing requests for procurement; analyzing the requirement, recommending revisions to the statement of work or specifications as necessary and deciding on the type of contract, milestones, and procurement plan. Incorporating provisions, such as cost accounting standards, requirements for technical proposals with appropriate evaluation factors, testing procedures, cost escalation factors, cost data requirements, and socioeconomic programs. --OR-- 2. Graduate Education Two (2) full academic years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.B or J.D. --OR-- 3. Combination of qualifying experience and education For the GS-11: Applicants must possess at least one year of specialized experience at or equivalent to the GS-09 grade level in the Federal service or equivalent experience in the private or public sector. Specialized experience is defined as having the following: - Reviewing requests for procurement and analyzing the requirement, recommending revisions to the statement of work or specifications as necessary and deciding on the type of contract, milestones, and procurement plan. - Incorporating clauses and provisions in accordance with established matrixes. - Determining the applicability of various procurement actions and decisions, such as cost accounting standards, requirements for technical proposals with appropriate evaluation factors, testing procedures, cost escalation factors, cost data requirements, and socioeconomic programs. OR Have at least 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree. To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. OR Have an equivalent combination of the above-specialized experience AND higher-level graduate education that meets 100% of the qualification requirements for this position. Education IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims if selected. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education Special Instructions for Foreign Education: Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment. Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation with a course-by-course listing if selected. Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.