Shire Jobs

KET

Job ID 24750027

KGS is seeking qualified candidates for our open positions, but we will only extend an offer of employment after a candidate applies through the link in our job posting. If you receive a job offer via email only and have not been interviewed by the KGS hiring manager, feel free to contact KGSrecruiting@koniag-gs.com to verify its validity.

Koniag Emerging Technologies (KET), a Koniag Government Services company, is seeking an Administrative Assistant II to support KET and our government customer in the Metro DC area. This position is for a Future New Business Opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Koniag Emerging Technologies LLC is seeking an experienced and highly organized Administrative Assistant Level 2 to provide comprehensive administrative support to our team. This role is responsible for performing a variety of tasks, including receiving and screening calls and visitors, managing travel arrangements, preparing correspondence, maintaining files and records, and handling time and attendance records. The Administrative Assistant Level 2 will work closely with managers, supervisors, and staff to ensure efficient and effective administrative operations.

Essential Functions, Responsibilities & Duties may include, but are not limited to:

The Administrative Assistant Level II will be responsible for the following tasks:

• Receive and screen incoming telephone calls and visitors, answering questions regarding administrative and non-technical matters, taking notes, and preparing memos, production requests, etc.

• Input staff members' and witness travel authorizations and vouchers into the Agency's travel system. Monitor authorization and voucher processing through the payment system. Advise staff members on proper travel policies and procedures, demonstrating initiative and good judgment in making arrangements on short notice.

• Prepare and type outgoing correspondence, ensuring format, procedural, and grammatical accuracy, as well as typographical accuracy and necessary attachments. Ensure documents have been cleared by appropriate staff and are procedurally correct. Maintain current knowledge of established procedures for the preparation and clearance of correspondence, action documents, etc., and keep staff members informed.

• Establish, organize, and maintain various files in a comprehensive and easy-to-use manner, ensuring contents can be easily located.

• Establish and maintain accurate Employee Master Time and Attendance Records for assigned employees on a bi-weekly basis. Ensure each pay record is supported by appropriate documentation. Advise staff members on time and attendance policies and procedures. Ensure data is timely and accurately submitted to the National Finance Center. Serve as a liaison with the Human Resources Branch staff in resolving time and attendance discrepancies. Lock all Time and Attendance material in a secure area away from general contact with other employees.

• Arrange for documents to be copied and handle other administrative matters in accordance with general office procedures.

• Make arrangements for meetings, examinations, and depositions, including space, time, etc., and notify attendees. Assemble indicated background material for staff members' use and, as required, attend to take notes and prepare detailed or summary reports of proceedings.

• Receive and read incoming mail, including correspondence, reports, and instructions. Screen out items that the incumbent is authorized to handle, and forward the rest, together with necessary background material, to the appropriate staff members working on the projects.

• Other duties as assigned

Requirements:

Education:

• Associate's degree from an accredited institution.

Work Experience, Knowledge, Skills & Abilities:

• For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Two to eight years of experience in a relevant field.

• Knowledge of and demonstrated experience using Microsoft Office Suite.

• Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.

• Demonstrated experience in using the telephone and voicemail systems.

Desired Skills and Competencies:

• Experience with office equipment (e.g. copiers, postage meters, audio/visual)

• Knowledge of database management, reporting and data entry procedures

• Basic accounting, bookkeeping and recordkeeping experience

• Problem-solving skills and ability to work independently

• Event planning and project coordination experience

This Administrative Assistant Level 2 role requires a higher level of experience and proficiency in administrative tasks compared to the Level 1 position. The ideal candidate should have strong organizational skills, excellent communication abilities, and the ability to work collaboratively with managers, supervisors, and staff to ensure efficient administrative operations.

Working Environment & Conditions

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.

The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352