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Summary This position is part of the U.S. International Development Finance Corporation, Office of Small Business and Financial Services (OSBFS). As a Administrative Program Manger you will be responsible for performing high-level administrative operations and support for the Vice President (VP), Deputy Vice President (DVP), and inter-office professionals, and serving as a Contract Officer's Representative. Responsibilities Responsible for assisting the Vice President and Deputy Vice President and supporting investment officers' business activities. Serves a a Contracting Officer Representative, strategizing and planning for contract needs, including preparing the scope of work, cost estimates, and timetables, coordinating with staff, acquisitions and budget to process, administer, and monitor activities with outside vendors. Coordinates various data collection and report production efforts for the Vice President, Deputy Vice President and Managing Directors including that of departmental activities and external documentation associated with business activities and projects. Updates and formats business documents in Microsoft Word and financial data in Excel with the skill and efficiency reflective of a high level of proficiency with the software. Evaluates office administrative processes to ensure they are effective and support high performance and finalizing writing polices/procedures. Coordinates budgetary and procurement information and activities for the office. Performs administrative support functions for the office including development of agendas and content for meetings and event, identifies action items, conducts follow-up, and tracks progress on deliverables; coordinates trainings and supports the administration of office training budget; coordinates the orientation and placement of new hires; timekeeping; record management; and compliance with employee performance review program. Provides direct administrative management assistance to the VP and DVP to include managing calendars, travel plans, scheduling, and contact with external parties keeping matters confidential that may be sensitive or limited to "need-to-know" parties. Please Note: This is not a Bargaining unit position. Requirements Conditions of Employment Qualifications Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). Applicants must meet all eligibility and qualification requirements no later than the closing date of this announcement. TIME-IN-GRADE: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b). You may qualify at the GS-11 level, if you fulfill one of the following qualification requirements: A. One year of specialized experience equivalent to the GS-09 grade level in the Federal service that includes ALL of the following: 1) develop or update administrative processes and procedures to facilitate the work of an organization; 2) manage administrative procedures for an organization to include coordinating financial processes and information (such as budget, procurement, and travel expenses); AND 3) coordinate contract services or activities to include gathering information to prepare statements of work, preparing documents and reports of contract performance findings, and/or maintaining working files on contractual instrument or agreement.; OR B. A Ph.D. or equivalent doctoral degree; or 3 full years of progressively higher level graduate education leading to such a degree; or possession of a LL.M. degree, if related. Graduate level education must demonstrate the competencies necessary to do the work of the position; OR C. A combination of education and experience as listed above. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. This announcement may be used to fill similar positions, if additional vacancies occur. Education ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. FOREIGN EDUCATION is education acquired outside of any State of the U.S., the District of Columbia, the Commonwealth of Puerto Rico, a Trust Territory of the Pacific Islands, or any territory or possession of the U.S. If you are using foreign education to meet qualification and/or eligibility requirements, you must submit a Certificate of Foreign Equivalency (a U.S. private organization's interpretation that such education has been deemed at least equivalent to conventional U.S. education programs or full credit has been given for the courses at a U.S. accredited college or university) with your application in order to receive credit for that education. (Foreign education transcripts will not be accepted). For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage on the Recognition of Foreign Qualifications. All transcripts must be in English or include an English translation. Additional Information Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: http://www.opm.gov/rif/employee_guides/career_transition.asp). Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. Noncompetitive Appointment Authorities: For more information on appointment authority eligibility requirements: Persons with Disabilities-Schedule A Special Hiring Authorities for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities OPM Interchange Agreement and Other Miscellaneous Authorities Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/verify/). Telework Suitability: The duties of this position is suitable for telework. The selectee may be allowed to telework with supervisor approval and if they meet the eligibility criterion in the 2010 Telework Act. Stipulations of Employment: Selection may require completion of a 1-year probationary period. Work Schedule: This position allows for a flexible work schedule. Miscellaneous: DFC uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit https://www.e-verify.gov/. Recruitment and relocation incentives may be authorized for this position. Under the Fair Chance to Compete Act, the U.S. International Development Finance Corporation prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit https://www.dfc.gov/who-we-are/careers/fairchanceact for more information.