Shire Jobs

Summary This position is established to assist in providing and/or obtaining a variety of management services essential to the direction and efficient operation of Office of the Maritime Administrator. Responsibilities The Administrative Specialist duties include, but is not limited to: Travel coordination, public engagement requests, document formatting and proofreading, recurring reports preparation, presentation preparation, spreadsheet development, mail processing and distribution, maintaining and organizing files, scheduling meetings, greeting visitors, and maintenance and office supply management. Assisting in the coordination of procedures to meet office needs and ensure that they are consistently understood and followed by staff. Establishing, reviewing, and updating complex administrative office procedures and guidelines Compiling material and documentation to support the MARAD’s weekly report to the Office of the Secretary. Reading and interpreting directives and instructional material pertaining to administrative and clerical procedures in order to stay informed on changes, new and/or amended procedures for such matters as preparation and processing of correspondence, reports, forms, filing, computer techniques etc., to provide guidance and assistance to other personnel in implementing changes and new or revised procedures As assigned, responding to requests to MARAD senior leadership for information about Agency programs from senior officials, industry management, stakeholders, and others having a vested interest in MARAD programs and operations. As required, regularly monitoring Agency website to ensure the Administrator’s material is current, well organized, and informative. The ideal candidate must be able to perform assignments of average difficulty requiring the application of fundamental principles, concepts, techniques, and guidelines relative to administrative management. Requirements Conditions of Employment You must be a U.S.Citizen and eligible for consideration. You must meet specialized experience to qualify. Required documents must be submitted by the closing date. Submit application and resume online by 11:59 PM EST on the closing date. CONDITIONS OF EMPLOYMENT: SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed). TELEWORK ELIGIBILITY: This position may be eligible for occasional and/or regularly scheduled telework. The number of telework days approved will be determined by your immediate supervisor or manager following the agency’s telework policy and guidance. If participating in the telework program, you will be required to sign a telework agreement detailing agency telework policy requirements, working conditions, and expectations for the position. TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F. DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed). Qualifications To meet the minimum qualifications for this position, you must meet either the education or specialized experience requirements for the grade at which you are requesting consideration. To qualify for the GS-07 on Experience, you must have at least one year of experience equal or equivalent to the GS-05 it must include: Experience scheduling calendar invites and meetings, coordinating travel, greeting visitors, website content management, maintaining public engagement requests, and preparing and managing correspondence actions. To qualify for the GS-07 on Education alone, you must have at least 1 year of graduate-level education OR superior academic achievement. • **Superior Academic Achievement is based on (1) class standing, (2) grade-point average, or (3) honor society membership. • 1. Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. • 2. Grade-point average (G.P.A.) -- Applicants must have a grade-point average of: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. You can also qualify based on a combination of graduate level education and experience. This must be fully supported by your resume and transcripts, provided with your application. To qualify for the GS-09 on Experience, you must have at least one year of experience equal or equivalent to the GS-07 it must include: Experience scheduling calendar invites and meetings, coordinating travel, greeting visitors, website content management, maintaining public engagement requests, and preparing and managing correspondence actions. Experience performing administrative support and communicating to Senior Executives or the highest level of authority in the office, and collaborating with stakeholders. To qualify for the GS-09 on Education alone, You must have 2 years of progressively higher level graduate education leading to a master's degree or have been awarded a master's or equivalent graduate degree. You can also qualify based on a combination of graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of the principles and concepts of quality assurance and techniques of administrative activities and principles sufficient to perform assignments. Skill in the utilization of computers, software, and automated management systems to enhance administrative policies and processes effectiveness and efficiency. Skill in oral and written communication, and ability to clearly express effective ideas in the preparation of correspondence, briefings, and training. Ability to perform higher-level assignments. For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/frequently-asked-questions/employment-faq/federal-hiring/how-do-i-apply-for-federal-jobs/ Students enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement. Graduation transcript must be received before start date. Other applicants must meet all qualification requirements by the closing date of this announcement. Education Additional Information The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.