Job Information
Siemens Front Office Specialist in Washington, District Of Columbia
Job Family: Internal Services
Req ID: 424764
Front Office Specialist
Summary:
A Front Office Specialist serves as the first point of contact for customers and visitors, ensuring a positive and welcoming experience. This role performs administrative and clerical tasks for our executive office, such as greeting guests, scheduling meeting rooms, event logistics and managing processes. They work in the reception area and provide back-up support to the CEO’s office.
This role involves working in an office environment with standard working hours and reports to the CEO’s Executive Assistant. Occasional overtime may be required to meet deadlines or support special events.
Key Responsibilities:
Reception and Customer Service:
Greet and welcome visitors and clients upon arrival. Determine the purpose of their visit and direct them to the appropriate staff member.
Provide accurate information to inquiries in person, via phone, and email.
Maintain a tidy and presentable reception area. Enforce the Siemens clean desk policy throughout the office.
Administrative Support:
Work closely with the CEO’s Executive Assistant to provide backup support to the CEO in their absence.
Assist various executives with expense report submittals.
Assist various executives with booking travel.
Manage Office Key Inventory. Update and maintain inventory record.
Manage confidential information with discretion.
Manage building driver request with building management for executive staff.
Event Coordination:
Coordinate meeting room bookings and prepare necessary materials.
Assist in the organization of all office events and meetings.
Troubleshoot minor technical issues and liaise with IT Support when necessary.
This person is the point of contact for all events in the 200 Mass Ave location.
Basic Requirements:
High school diploma or equivalent
No prior experience is required as this is an entry-level position, previous experience is not mandatory.
Preferred Requirements:
Strong verbal and written communication skills to interact effectively with clients, visitors, and staff. Friendly and professional demeanor with the ability to make a positive first impression.
Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office management systems.
Strong organizational and multitasking abilities. Ability to work collaboratively with colleagues and contribute to a positive team environment.
Attention to detail and problem-solving skills. Ability to handle unexpected situations calmly and efficiently.
Ability to work independently and as part of a team.
Any prior experience in customer service, reception duties, or office administration can be advantageous.
You’ll benefit from:
Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: [1] [1] https://www.benefitsquickstart.com/siemens/index.html
The pay range for this position is $37,000 - $68,900. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.
Create a better #TomorrowWithUs
About Siemens:
We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with the purpose of adding real value for customers.
Our Commitment to Diversity, Equity, and Inclusion:
We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Learn more about our commitment to DEI [2] here.
Protecting the environment, conserving our natural resources, fostering the health and performance of our people, and safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accomodation for disablity form (https://www.siemens.com/us/en/company/jobs/search-careers/accommodation-for-disability.html) If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.
EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) .
Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) .
California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here (https://new.siemens.com/us/en/general/legal/us-internet-privacy-notice-state-rights.html) .