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Summary The incumbent works in the Communications Department (DD-COM) of the National Gallery of Art (NGA), which is charged with the press relations and information activities of the museum. The primary purpose of the work is to ensure the efficiency and productivity of the integrated communications operations of the office. Responsibilities As the Gallery Support Specialist: Support chief of communications and publicists in communications/promotions planning and activations through various channels of communications. Manage RSVP list, agendas, briefing materials, and guest badges for press events. Capture, monitor, and report the media coverage of the museum, its interests, and stakeholders, and archiving the media coverage. Act as main point of contact for the department for WRIKE, ASANA, CISION, MELTWATER, and any other service/systems. Manages department contacts databases, both in the Cloud and other systems. Manage schedule and carries out submissions for all department-approved monthly/weekly event calendar media placements, both electronic and hardcopy. Maintain National Gallery and exhibition attendance files and updates National Gallery information for requesting directories. Manage all paperwork for film shoot requests and support film/photo shoots on/off campus. Provide administrative support of Chief of Communications in all matters, ranging from personnel paperwork, meeting preparations, reporting and other documents. Act as financial manager for the department, holding purchase cards as well as processing bill payments through the National Gallery’s financial management system. Requirements Conditions of Employment U.S. Citizenship or National This employer participates in the e-Verify program. See "Other Information" section regarding Selective Service requirements. All required documents must be submitted by 11:59PM EST on closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Qualifications Candidates must meet the Qualification Standards Handbook requirements for the GS-301-9. For this position, specialized experience is at least one year of experience, equivalent in responsibility to the GS-7, ensure the efficiency and productivity of the integrated communications operations of the office for an organization or major institution. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions. Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your résumé how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Basic knowledge and ability to apply analytical and evaluative concepts, principles and methods and techniques sufficient to determine best practices on record-keeping, proper transaction reports, and budgeting; keep track of supplies, sort and manages materials, take care of office space, and handle mail sorting and any transaction with the mail room; and manage department contacts databases, both in the Cloud and other systems. Basic knowledge of National Gallery of Art missions, policies, and objectives and Communications Department core competencies and processes and various functions of a museum communications office. Familiarity with office management operations, personnel procedures, and project management. Familiarity with budget forecasting, budget management, bookkeeping, and financial management systems. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement. Education Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. Additional Information The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer. • More than one selection may be made from this vacancy announcement. • Some positions may require completion of a probationary period of up to 1 (one) year. • AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION. • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government. EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information Selective Service Registration: http://www.sss.gov/