Shire Jobs

Financial Specialist Assistant- HR and Payroll Working with us means being part of something special: A team that is passionate about making an impact on our patients lives each and every day. Unlike the typical hospital setting, our facility offers you the unique opportunity to walk alongside patients on their road to recovery from many different conditions. As you care for and help patients achieve goals and regain independence, you can form significant relationships with them and celebrate the successes they experience along the way. We are in search of a qualified Financial Specialist Assistant- HR and Payroll: Under the direction and supervision of the Financial Specialist to perform successful and timely completion of payroll and personnel functions, receptionist duties as assigned and other miscellaneous business office duties. Qualifications

3-5 years of accounting and/or payroll experience required

High School Diploma or equivalent required

Must have demonstrated knowledge of payroll systems and procedures and general accounting principles and bookkeeping

Ability to effectively and harmoniously interact with visitors and staff at all levels; promotes teamwork and demonstrates professionalism

Ability to work and produce effectively under pressure

Strong numerical and problem-solving skills

Knowledge of federal and state payroll regulations and requirements

Must be capable of performing the Essential Job Functions and Physical and Sensory Requirements for All Job Functions as outlined below. Essential Job Functions Administrative Duties: 1. Work closely with the Financial Specialist to ensure smooth operations of all payroll, finance, and business office functions. 2. Participates in the development and successful implementation of plan(s) of improvement as indicated, recommended and/or required by the Administrator, Financial Specialists, Financial Specialist Consultants, Internal Auditor, or any other corporate or regulatory compliance consultant. Communicates progress toward goals and ongoing obstacles to the Financial Specialist, Administrator, and facility management team, verbally and/or in writing or as dictated. 3. Answers telephone in a professional manner, receives and delivers messages. 4. Handles correspondence, and performs typing, filing, copy work, and other clerical duties. 5. Greets visitors and refers to appropriate individuals. 6. Acts as a liaison regarding employee paperwork and other payroll-related issues with the Benefits, Human Resources, and Accounting Departments to streamline processes 7. Generate administrative reports on time and attendance as directed. 8. Sorts facility mail and distributes it to appropriate individuals. 9. Completes weekly and monthly reports. 10. Maintains confidentiality of all files, records, and business transactions. Payroll Duties: 11. Maintains accurate payroll information by collecting, calculating, and entering data per policy. 12. Provide payroll information by answering questions and requests as appropriate. 13. Maintains employee confidence and protects payroll operations by keeping information confidential 14. Complete facility payroll in a timely and accurate manner including printing timesheets, making payroll changes per policy, inputting time and pay information per policy and closing payroll to NHS Management, LLC Payroll Department. 15. Obtain all appropriate approvals when processing payroll maintaining including following all policies and restrictions in making edits and changes to the payroll. Applicant/New Hire/Onboarding Duties: 16. Instruct walk-in applicants on the proper way to apply for a position at the facility by referring each to the facility's careers website. 17. Assist as needed or as a relief to screen applicants, receive online resumes, phone screen, and facilitate information for offer letters to human resources. 18. Onboard applicants timely and efficiently includ ng completing pre-employment checks per policy including background checks, drug screens, abuse registry checks, OIG, and any state-specific pre-employment check requirements. Ensure the onboarding process is complete and overall eligible for hire before employment offers are extended. Communicate timely to the hiring manager responsible. 19. Conduct WOTC (Work Opportunity Tax Credit) calls on day 1 of employment. 20. Process paperwork for new employees and enter employee information into the payroll system 21. Complete paper I-9 and E-Verify for new employees 22. Distribute and communicate Benefits packets to new hires and eligible employees promptly. 23. Ensures completion of new hire paperwork and audits files for completion using the new hire checklist 24. Time clock enrollment of new employees, troubleshooting with the I.S. dept, and training on time clock usage 25. May assist in the general orientation process ie: set-up for required online training, etc. Human Resources Duties: 26. Maintains personnel files:

a. Files documents required to be in the personnel file. b. Maintain personnel files in locked cabinets, always secure. c. Ensure access to personnel files only as directed by the Administrator and approved entities. 27. Provide customer service to staff related to questions on payroll procedures, time clock, benefits documents, and personal data changes. Forward as required to NHS Management LLC requests for wage and employment verifications on behalf of staff. 28. Conduct and track employee exit interviews. Workers Compensation, OSHA Reporting and Leave Management: 29. Completes Workers Compensation reports and files with the appropriate agencies promptly. 30. Completes OSHA (Job-related injury) Log per regulations. 31. Tracks leave usage and administers leave management collaborating with the Department Manager and Administrator. 32. Tracks transitional (temporary light duty) assignments in leave management or as directed by Human Resources policy and procedures. Benefits (for full-time employees):

Blue Cross/Blue Shield Health Insurance (low premium and low deductibles!)

Dental Insurance

401k/matched

PTO

Paid Holidays

Extremely attractive employee referral bonus plan We are an equal-opportunity employer and value diversity. All employment is decided based on qualifications, merit, and business needs.