Job Information
CDS Life Transitions Human Resources Assistant in Webster, New York
Summary:
The HR Assistant is responsible for providing administrative support to the Human Resource Department. Duties include providing excellent customer service for internal and external recipients, maintaining and updating employee files, assisting with reporting and clerical duties.
Essential Job Functions:
Perform clerical duties including, but not limited to, general correspondence, copying, filing and any other duties relevant to the position as approved by supervisor
Accurately maintain confidential Personnel files, including processing documents in the electronic file system (Docuware)
Provide information as needed to employees, department heads, and outside agencies
Maintain ADP HR information system
Maintain database of drivers for the NYS License Notification Service (LENS)
Provide administrative assistance to HR and Learning and Development team
Process payroll change notices and union wage increases
Process department invoices, insuring supporting documentation where applicable
Process termination, benefit letters, and other Human Resource correspondence as appropriate.
Serve as scribe, as requested, at all HR team and HR related meetings
Assist with preparation for new employee orientation
Maintain building access system
Assist with employee engagement events and related activities
Respond to employment verification, unemployment, reference checks and legal requests for information
Act as back up to front desk greeters, when needed
Ensure Agency compliance with mandatory trainings per regulatory requirements
Perform all other duties relevant to the position as requested
Knowledge, Skills, and Abilities:
Ability to work independently and motivate others.
Ability to communicate effectively, both orally and in writing.
Proficient in time-management skills
Must be proficient in use of Microsoft applications
Knowledge of applicable state and federal employment and labor laws and governmental compliance requirements highly beneficial.
Education and Experience:
Associate’s degree or equivalent required, Bachelor’s Degree in Human Resources or related field preferred
Any combination of education, training and experience that demonstrates knowledge of Human Resources.
Experience with ADP preferred
Physical Requirements/Working Conditions:
Ability to sit continuously
Ability to reach above shoulder level
Ability to turn/twist upper body
Ability to use hand for repetitive action and fine manipulating for the purpose of keyboarding
Corporate Qualifications/Expectations:
Adhere to all CDS Life Transitions, Inc. policies and procedures.
Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
Attend mandatory education and training modules as scheduled; obtain and maintain required certifications.
Maintain all required certifications/training by State regulations and CDS policy
Act as a professional representative of CDS Life Transitions, Inc. in regard to appearance, behavior, temperament, communication, language, and dress.
The listed salary range represents the organization's good faith and reasonable estimate of the range of possible compensation at the time of posting. The offered salary will be determined by: Applicant qualifications and experience, education, position specific licensing/training and departmental budgets.
CDS Life Transitions is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law. CDS Life Transitions will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 585-341-4600