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Reference #: 1509 Committed to serving global societal needs. ASTM International positively impacts public health and safety, consumer confidence, and overall quality of life. We integrate consensus standards - developed with our international membership of volunteer technical experts - and innovative services to improve lives...Helping our world work better.

ASTM provides an excellent compensation and benefits package including: * Undergraduate and Graduate Tuition Reimbursement * Comprehensive medical, dental, vision, life and disability insurance * Paid holidays, vacation and sick leave * 403(b) plan with company match * 100% company-funded defined benefits pension plan

Organization Role This position will organize and manage the lifecycle of grants from application to closure, ensuring compliance with regulations and guidelines, as well as ASTM policies and procedures. This role involves collaborating with grants project management and Finance & Accounting to assist in the preparation of grant proposals, monitoring budgets, and providing support in reporting requirements. This role will also participate in the selection and implementation of a grant management system and should identify opportunities to streamline and improve the grants process and use of a system.

Responsibilities Grants Management Oversees the entire grant lifecycle, from proposal development to post-award monitoring. Reviews and assesses grant applications for completeness and compliance with funding guidelines. Maintains detailed records of grant submissions, awards, and reporting requirements. Monitors time being charged, ensuring it is up to date. Tracks external expenses Participates in selection and implementation of a time-keeping software and other software related to grants. Maintains all grant management and time-keeping systems. Compliance, Reporting & Monitoring of Financial Aspects of Grant Provides reporting on progress of each grant project Ensures adherence to federal, state, and organizational regulations related to grant funding. Prepares and submits timely and accurate financial and programmatic reports to funding agencies. Monitors compliance with grant terms and conditions, including budget management. Monitors grants to ensure ASTM policies and procedures are followed. Collects and maintains all grant documents Ensures documentation on processes is current Performs calculations related to grant, including but not limited to, time worked on grants by billing rates. Prepares grant invoices and submit filings for reimbursement; tracks receipts against billings. Performs reconciliations at end of each grant, if necessary. Monitors and updates rate calculations, as necessary used in grant, including the NICRA, direct labor, and fringe benefit rates. Collects and maintains all grant-related receipts and invoices. Coordinates on all aspects of annual Federal Grant audit.

Collaboration & Support Works closely with program managers and project directors to develop grant proposals that align with organizational goals. Provides training and guidance to staff on grant application processes and requirements. Act as a liaison between the organization and funding agencies, responding to inquiries and facilitating communication.

Budget Management Assists in the preparation of grant budgets and financial plans. Tracks expenditures and ensure they align with grant agreements and organizational policies. Conducts regular financial reviews and audits of grant-funded projects.

Research and Development: Identifies potential funding opportunities and keeps abreast of trends in grant funding. Conducts research to inform grant proposals and program development. Maintains a database of grants and funding sources.

Documentation and Communication: Develops and maintains templates for grant proposals, reports, and documentation. Communicates effectively with stakeholders regarding grant opportunities timelines, and requirements.

Minimum Requirements Education Bachelor's Degree in Business Administration, Public Administration, or a related field; AND 5-7  years of progressive relevant experience; OR An equivalent combination of education, training, and experience.

Experience: Working with and understanding grant programs and the intricacies of the cyclical nature of the grants process. Strong project management skills, maintaining processes, creating processes, and documenting status of ongoing projects. Strong understanding of grant regulations and compliance requirements. Excellent organizational, analytical, and problem-solving skills. Proficiency in financial management and budgeting. Strong written and verbal communication skills. Familiarity with grant management software and tools. Must be able to prioritize, organize, problem-solve, process accurately, and follow company and department policies and procedures Ability to work in a fast-paced environment with a bias for action, a great propensity to learn, the willingness to grow, and have a mindset for continuous improvement. Astute attention to detail, penchant for taking on varied accounting responsibilities, strong ability to be objective. Detail-oriented with a commitment to accuracy and compliance. Ability to work independently and collaboratively in a team environment. Strong interpersonal skills and the ability to build relationships with diverse stakeholders.

Preferred Qualifications & Competencies Must be flexible and possess a good attitude. Ensures that all processes are performed in a timely and efficient manner. Excellent phone and email communication skills. Ability to retain professional relationships with ASTM staff and third-parties.

This job description is not intended to provide an all-inclusive listing of related job activities.  Associates may be requested by management to perform other related activities in place of or in addition to those representative activities noted in this job description.

ASTM International is an Equal Opportunity / Affirmative Action Employer Minorities/Females/Disabled/Veterans