Job Information
City of West Sacramento Parks Operations Administrative Analyst I/II in West Sacramento, California
Parks Operations Administrative Analyst I/II
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Parks Operations Administrative Analyst I/II
Salary
$72,480.00 - $107,364.00 Annually
Location
West Sacramento, CA
Job Type
Regular Full Time
Job Number
2024-00078
Department
PARKS & RECREATION
Division
PARKS/RECREATION-ADMIN
Opening Date
09/27/2024
Closing Date
10/20/2024 11:59 PM Pacific
Max Number of Applicants
100
Description
Benefits
Questions
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).
Position Statement Are you interested in a rewarding career located in a vibrant riverfront community? West Sacramento is centrally located in Northern California and recognized as a leader in the region and a growing center of commerce and development. The West Sacramento Parks and Recreation Department consists of four separate functions: a Parks Division, Recreation Division, Early Learning Services and Tree Program. This is an excellent opportunity to work with a dynamic and innovative team that is committed to the Department mission of “Parks Make Life Better”.
Preference Statement The Administrative Analyst I/II/Senior position in the Parks Operations and Maintenance Division will be dedicated to parks operations efforts and implementation of the Parks, Recreation, and Open Space Master Plan. Duties will include the development, implementation and management of electronic work order system for repairs, maintenance and preventative services schedules, the development, monitoring and execution of equipment repair and replacement plans, maintaining and adequate equipment, supply, uniform and PPE inventory, maintaining and coordinating vehicle and fleet maintenance service schedules, equipment key and fuel program, coordinating regular safety inspections, field audits and safety training and submitting required compliance licensing and certification documentation. This position will also coordinate with local sports organizations, special events, volunteers and park rentals to ensure park operations support, conduct regular parks, trails and open space site visits to analyze and provide site improvement recommendations and project status updates, assist with vendor and contract coordination including request for proposals, procurement, selection and monitoring, respond to customer inquiries, concerns or complaints; reviews customer feedback; researches, troubleshoots and resolves issues; and provides specialized customer service. Additionally, this person will procure price quotes, creates purchase orders, processes invoices and credit card reconciliations and monitors expenditures, assist with the hiring, onboarding and scheduling of park operation staff, and may serve as representative on committees and a liaison with program stakeholders.
DEFINITION: The Administrative Analyst provides technical and administrative support to a Department Head and/or manager. This position may also provide support to a specific departmental program.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Department Head and/or designee. May supervise volunteers, temporary employees and/or student interns.
CLASS CHARACTERISTICS: The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II. As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
Upon the recommendation of the Department Head and approval by the City Manager, an Administrative Analyst II may advance to a Senior Analyst upon demonstrating the abilities and competencies necessary to perform the full range of Senior Analyst duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Assists management staff in developing and implementing special programs and/or studies.
Makes recommendations for revisions in programs, policies, or procedures.
Receives and attempts to resolve problems or concerns from the general public or other City departments.
Maintains statistics and other department or program related records.
Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
Prepares purchase orders and track department and/or program expenditures.
Assists with budget preparation and monitoring.
Administrative Analyst I Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223634
Administrative Analyst II Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223637
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Administrative Analyst I
Education: Sixty (60) college semester units.
Experience: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical. An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement. A Bachelor's Degree may be substituted for the entire experience requirement.
Administrative Analyst II
Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience: Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency. An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.
LICENSES AND CERTIFICATES: If assigned duties require driving, possession of a valid Class "3" or "C" California driver's license.
WORKING CONDITIONS: May serve as staff to commissions and may be required to attend off-hour meetings. Depending upon department assigned, may be required to pass a background check and/or drug screening.
PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while performing office duties; lift light weights. Manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.
Join the City of West Sacramento and unlock a world of exceptional benefits! We invite you to explore our comprehensive benefits package, tailored to support your well-being and professional growth. Click the link below to access a detailed summary of the rich benefits offered for your desired position. At the City of West Sacramento, we go above and beyond to show our appreciation for our dedicated employees.
Our benefits package includes not just the essentials, but also unique perks that set us apart. Enjoy the peace of mind that comes with pet insurance for your furry family members. Stay fit and healthy with our discounted gym memberships. Take advantage of our voluntary benefits that allow you to customize your coverage to fit your lifestyle. And when life gets challenging, our Employee Assistance Program (EAP) through Concern is here to support you with confidential counseling, work-life resources, and 24/7 support for personal and professional matters.
By joining our team, you're not just starting a job – you're embarking on a rewarding career path in a supportive and inclusive environment. Our comprehensive benefits package reflects our commitment to attracting and retaining top talent. Experience the difference of working for an employer who truly values your contributions and well-being. Discover why the City of West Sacramento is the ideal place to grow your career and enrich your life. Click below to learn more about the benefits waiting for you!
Specialist & Professionals Benefit Summary (https://public.powerdms.com/WestSacramento/documents/1969248)
01
To be considered for the position, all candidates are required to complete and submit the required supplemental questionnaire with their application and resume. Failure to submit the completed supplemental questionnaire and application and resume will disqualify you from further consideration in the selection process used to fill these positions. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. A resume will not be accepted in lieu of completing the supplemental questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation will negatively affect your evaluation. Do you understand these instructions?
Yes
No
02
Select the highest level of education you possess.
High School Graduate or GED
Associate's Degree
Bachelor's Degree
Master's Degree
Other Post-Graduate Degree (please specify in the education section of your application)
None of the Above
03
Please describe your experience working with and electronic work order system, asset management software, maintaining inventory and maintenance schedules. (If no experience, type N/A)
04
Describe your experience with budget management and working with financial or accounting software. (If no experience, type N/A)
05
Please Describe your experience with procurement and contract management. (If no experience, type N/A)
06
Please tell us about your experience responding to customer inquiries, concerns, or complaints. How do you troubleshoot and resolve issues to provide specialized customer service? (If no experience, type N/A)
07
Please describe a time that you served as a representative on a committee and acted as a liaison with program stakeholders. (If no experience, type N/A)
08
I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process.
Yes
No
Required Question
Agency
City of West Sacramento
Address
1110 West Capitol Ave 3rd Floor West Sacramento, California, 95691
Phone
(916) 617-4567
Website
http://www.cityofwestsacramento.org
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