Shire Jobs

About Us: New Jersey's premier HVAC-Plumbing-Electrical company is looking for a Full-time Accounts Payable Coordinator to join our winning team. As a family-owned business, we do more than serve customers. We take care of the comfort and safety of our friends, family and neighbors. We provide personalized solutions - both residential and commercial - for every heating, air conditioning and indoor air quality application. Our customers' comfort is an important responsibility, and this is a job we take seriously for over 50 years! It's the people that make the difference - expand and grow with us! Job Description: Accounts Payable Coordinator The Accounts Payable (AP) Coordinator supports the efficient operation of the Accounting Department by performing a wide range of administrative and accounting functions. She/he is responsible for the execution of tasks for the following functions: 1. Accounts Payable 2. Accounts Receivable 3. Administration Tasks and Responsibilities Accounts Payable * Perform all day-to-day accounting activities on a timely and accurate basis to effectively manage the company's payables * Set up and maintain Vendor data * Collect and maintain insurance and W9 forms for vendors * Process invoices according to the designated workflows within the DocuWare and ServMan applications * Reconcile monthly vendor statements * Communicate with vendors and internal staff to resolve invoice, purchase order and receiving ticket discrepancies * Process payments as directed * Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period * Provide cost data to Project Managers each month Accounts Receivable * Support the CFO and Controller as needed * Ensure all customers and jobs are set up properly and maintained within our ERP application, coordinate with Project Managers and Department Managers as necessary * Track, Prepare and obtain vendor lien releases * Communicate with customers regarding billing and payment inquiries * Apply payments received to the correct job; investigate and resolve any discrepancies * Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period * Provide cost data to Project Managers each month Administration * Perform all assigned administrative tasks in an accurate and timely manner * Monthly and Quarterly incentive calculation and processing * Account reconciliations * Data entry * Complete any additional tasks as required Qualifications * 1-3 years of experience in accounting and / or administration * General accounting and administration experience in a contracting and job cost environment preferred * Advanced proficiency with MS Excel and MS Word * Excellent organizational and communication skills * Ability to meet deadlines while performing tasks with completeness and accuracy Exceptional Benefits: * Medical (3 Plan Choices) Dental (Two choices) Vacation Anniversary day off (earned at 4 year anniversary) 8 Paid Holidays 401K (with generous employer match) Uniforms Competitive Pay Training events