Shire Jobs

NY HELP No

Agency Attorney General, Office of the

Title Administrative Assistant, Organized Crime Task Force - White Plains(OCTFWPAA_6329)

Occupational Category Legal

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $63811 to $63811 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County New York

Street Address 44 South Broadway

City White Plains

State NY

Zip Code 10601

Minimum Qualifications Qualifications:• Relevant work experience as either an administrative assistant or receptionist demonstrating the ability to handle a range of administrative and clerical duties/responsibilities. • Comfort and proficiency using technology to complete work assignments, including using Outlook, Word, and Excel and learning new computer applications as needed. • Strong verbal and written communication, organization, and analytical skills. • Proactive and customer-focused with the ability to work equally well independently and as a member of a team.• Sound judgement, including the ability to self-troubleshoot issues and self-manage multiple deadlines and competing priorities.• Notary public or the ability to pass the New York State notary public examination. • Previous legal office experience and knowledge of legal document preparation and court filings are desirable. • Candidates should have a strong interest in law enforcement and criminal investigations and an eagerness to contribute to the direction and success of OCTF’s cases.

Duties Description The Office of the New York State Attorney General’s Organized Crime Task Force (OCTF) is seeking an Administrative Assistant to support attorneys, detectives, and other personnel. OCTF is responsible for investigating and prosecuting organized criminal activity occurring withing New York State. The Administrative Assistant position is located in White Plains and reports to the Deputy Attorney General in Charge of OCTF. Duties:• Working cooperatively and collaboratively to support attorneys, detectives, and other personnel with administrative tasks and projects including independently performing clerical duties. • Supporting the day-to-day functioning of the White Plains office. • Answering main office phones in a respectful and professional manner and greeting and directing visitors courteously and professionally.• Scheduling and coordinating logistics for internal and external meetings, such as preparing materials, organizing participant schedules, and arranging travel, space, and technology needs; overseeing multiple calendars; managing, prioritizing, and responding to phone messages and emails; and the timely processing of expense reports.• Preparing and compiling voluminous discovery material for production by attorneys, including the following:o Copying, scanning, preparing documents for redaction o Indexing and Bate stamping o Preparing correspondence for review, signature, and mailingo Handling confidential and sensitive material with discretion • Maintaining office equipment and files/records (both paper and electronic), ordering office supplies, communicating directly with vendors, and printing, scanning, photocopying, and shipping documents. • Compiling data for reoccurring reports, completing data entry assignments, and maintaining proper archiving of records.• Performing other duties as assigned.

Additional Comments The annual salary for this position is $60,411 + $3,400 in location pay. As an employee of the OAG, you will join a team of dedicated individuals who work to serve the people of our State through a wide variety of occupations. We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

Some positions may require additional credentials or a background check to verify your identity.

Name Legal Recruitment Bureau

Telephone 212-416-8080

Fax

Email Address recruitment@ag.ny.gov

Address

Street NYS Office of the Attorney General, Legal Recruitment Bureau

28 Liberty

City New York

State NY

Zip Code 10005

Notes on Applying HOW TO APPLY:Applications are being received online. To apply, please visit our careers website: https://ag.ny.gov/job-postings.Reference No is OCTFWPAA_6329Applicants must be prepared to submit a complete application consisting of the following:• Cover Letter ? You may address to Legal Recruitment.? Indicate why you are interested in a position with the OCTF and what makes you a strong candidate.• Resume• Writing Sample• List of three (3) references ? Only submit professional references, supervisory references are preferred. ? Indicate the nature and duration of your relationship to each reference. ? Include contact information and email addresses for each reference.? Please note, your references will not be contacted until after you interview for the position.If you have questions regarding a position with the OAG and the application process or need assistance with submitting your application, please contact Legal Recruitment via email at recruitment@ag.ny.gov or phone at 212-416-8080. For more information about the OAG, please visit our website: ag.ny.gov