Shire Jobs

JOB REQUIREMENTS: JOB ID: 20840 JOB TITLE: HR Coordinator JOB DETAILS: JOB DUTIES: Reporting to the Deputy Chief Human Resources (HR) Officer, this position is responsible for a wide range of office coordination and support functions for the Human Resources Office (HR) including instruction and supervision of students. This position is responsible for information that comes in and out of the HR office in addition to having access to highly sensitive, confidential information, records, and other documents. The HR Office Coordinator must demonstrate exceptional customer service by establishing and maintaining effective professional relationships with managers, supervisors, coworkers, and all internal and external customers in addition to maintaining confidentiality of sensitive information with tact and discretion. The HR Office Coordinator must use effective team skills to contribute to the efficient operation of the work unit, present ideas, carry out assignments, and provide information as required. RESPONSIBILITIES: A. Plan, Provide, and Coordinate Administrative Assistance to the HR office 1. Oversight and manage the HR Front Office, including main phone line and in person visitors. 2. Assist in the preparation of sensitive and confidential correspondence, reports and memorandums. 3. Respond to routine questions from job applicants, employees and students regarding current employment opportunities, application procedures and deadline, human resources policies and procedures. 4. Coordinate incoming and outgoing mail processes for the HR Office. 5. Coordinate schedule and reserve rooms for professional development sessions. 6. Provide administrative support to Professional Development Coordinator by developing presentations and handouts and other correspondence as needed. 7. Send surveys to professional development participants and calculate results for review. B. Supervise and Support HR Student Staff 1. Coordinate the recruitment of student workers in the HR Office, provide work instruction, and oversee tasks for accuracy, training and development of the student workers. 2. Serve as the supervisor for all HR Student Assistants, including their workload and schedules. 3. Oversee student work assistance to HR Staff. 4. Take the lead in establishing administrative support procedures and workflow within the HR office. 5. Lead and direct student employees on procedures, deadlines and standards for completing projects. C. Management and maintenance of employment related records: Coordinate the imaging process. Maintain I-9 forms, personnel files, and other records in accordance with federal law and state and campus retention policies. 1. Scan and link documents; forward to appropriate queue. 2. Provide imaging training and assign imaging duties to students. 3. Provide guidance and training to other departments and campuses on the imaging process and equipment. 4. Coordinate all hiring paperwork, contracts and follow up on missing materials or information. TO ENSURE CONSIDERATION: Applications received by May 27, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu. For questions regarding this position, please contact: Stephanie Hartmann Deputy Chief Human Resources Officer 262-472-1024 hartmans@uww.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications: High School Diploma 1-2 years previous administrative or customer service experience Supervisory experience Maintain professional courteous service and quick response to walk in employees as well as phone contacts Ability to use discretion and judgement to handle sensitive and confidential matters Excellent customer service skills, including the ability to determine a customer\'s specific needs and provide accurate information which fully and thoroughly meets those needs Knowledge of organizational and time management techniques and the ability to handle a variety of tasks with numerous interruptions and strict deadlines Knowledge of the Internet and its uses Knowledge of computer software including Word, Excel and Outlook Ability to communicate effectively, both orally and in writing Ability to plan, establish priorities and organize varied and complex work within established timelines Ability to maintain an organized and efficient work area Ability to provide work instructions and training Preferred Qualifications: Knowledge of human resources policies and procedures relating to recruitment and hiring and equal opportunity law, rules and procedures Knowledge of Federal law regarding the I-9 identity verification process Knowledge of office equipment use, including printers, and copiers ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu