Job Information
Clinton County Deputy Clerk to Board of Commissioners in Wilmington, Ohio
Job Title: Deputy Clerk to the Board of Commissioners Date: * *September 16, 2024
* *
Position Reports To: Clerk to the Board
Classified or Unclassified: Unclassified FLSA Status: Non-exempt/Hourly
To apply, please e-mail cover letter and resume to humanresources@clintoncountyohio.us.**
Job Summary:
Under direction of the Clerk to the Board, works with minimal supervision and direction to accomplish tasks. May have input from County Administrator or Board of Commissioners.
Performs moderately complex to complex administrative responsibilities. Represents the Board of Commissioners to other governmental offices and to the public.
Serves as communication liaison to other county departments, local, state and federal agencies and the public. Exercises judgment in determination of various day-to-day issues within generally established policies, procedures and expectations.
Work involves creating and maintaining a permanent record of Board actions and maintaining official historical and current official records. Researches various reports and activities and assures that board operational processes and procedures are followed.
Work includes the application of considerable judgment and the coordination of work with others. Work requires a high level of discretion and application of administrative and office management skills.
Proactively identifies and recommends opportunities for more efficient and effective performance of the administrative and technical operations of the Commissioners' Office.
Responsibilities and Essential Duties:
Schedules and oversees appointments with the Board, prepares agendas for the meetings, facilitates and organizes information presented for action. Reviews all documents for legal sufficiency or ensures referral to Prosecuting Attorney for review and approval. Receives and holds bids for proposed county projects. Records and prepares minutes of all Board meetings.
Reviews requests for use of public property and communicates with requestor. Processes documents approved by the Board. Disburses copies of documents to appropriate parties. Res earch and drafts resolutions, proclamations, contracts, policies, leases and other documents for submission to the Prosecuting Attorney or to the Board of Commissioners for review, revision and approval.
Prepares correspondence on behalf of the Board to county offices, citizens, local, state and federal agencies and legislators. Manages and maintains all official records of proceedings and actions of the Board of Commissioners. Provides access to the public records as required by the Public Records Disclosure Act.
Maintains current lists of boards, commissions and committee appointments, monitors status of appointments and term expiration dates, prepares letters of appointment, tracks pending items and project status for the Board
Assists in budget work for the Board of Commissioners, serves as a resource to assist other offices as needed. Assists the Board in preparation of the annual county budget.
Prepares and places notices and legal advertisements. Schedules meetings and prepares necessary support information for such meetings; calendars a variety of due dates and deadlines; ensures that these are met. Assists the general public, county officials, and other departments