Job Information
Winterset Community School District High School Guidance Secretary in Winterset, Iowa
High School Guidance Secretary JobID: 275
Position Type:
Secretarial/Clerical/ Secretary
Date Posted:
4/16/2024
Location:
Winterset High School
Winterset CSD: We will strive for excellence, ensuring all students are College, Career, and Life Ready. Job Description Secretary
TITLE: High School Guidance Secretary DEPARTMENT: High School Building REPORTS TO: Building Principal and/or Assistant Principal RECEIVES GUIDANCE FROM: Building Principal and Superintendent’s Administrative Assistant/Registrar BASIC FUNCTION: Performs a variety of clerical, secretarial, and other administrative assistant functions required for the smooth operation of school and/or district sites.. QUALIFICATIONS: Required:
Able to communicate and interact effectively with the external and internal public.
Demonstrates exceptional customer service skills.
Able to adapt to and work effectively in a fast paced environment with a variety of situations, individuals, and groups. Requires command of detail, accuracy, organizational skills and the ability to handle multiple tasks and demands.
Demonstrates integrity and respects confidentiality.
Able to problem-solve and carry out assigned tasks with minimal supervision.
Experience working with computer and office technology.
High school diploma or equivalent required, training commensurate with position desired.
Prefer experience with student management systems, specifically Infinite Campus.
SKILLS AND JOB FUNCTIONS (For all Winterset CSD Positions) Demonstrated Experience or is Willing to Acquire the Following Skills:
Exhibits essential dispositions and ownership of the district mission of “ We will empower a community of lifelong learners who strive for personal excellence through meaningful relationships and real world, authentic learning experiences.”
Exhibits essential dispositions and ownership of the districts core values;
Excellence - high expectations for all in everything we do
Innovation - in our approach to problem solving and learning
Pride - in self, others, school, and community
Relationships - amongst all stakeholders as foundational to our success.
Sense of Belonging - where all students, staff, and community members feel valued and connected.
Exhibits essential dispositions necessary to build positive working relationships with administration, colleagues, parents, students and the Winterset community.
Ability to Affirm and Encourage Others
Ability to Grow Groups
Self-Control
Social Skills
Self-motivated
Optimistic
Ability to Demonstrate Genuine Caring
Exhibits effective communication skills
Demonstrates the ability to be self-directed and problem solve
Demonstrates enthusiasm towards learning and continuous growth as an educator and individual.
Demonstrates a positive attitude towards others and as an educator.
Demonstrates self-efficacy in that their actions empower others to learn.
Demonstrates confidentiality as needed and required.
Seeks out opportunities to improve professional competence through professional development.
Identifies individually and collaboratively areas for growth and seeks out opportunities to grow in these areas.
Complies with all Winterset Community School District Board Policies, Handbook Policies, and Contractual Responsibilities.
PERFORMANCE RESPONSIBILITIES: Interpersonal Skills:
Interacts positively with staff and students.
Develops and maintains a professional rapport with classroom teachers and other staff.
Displays a positive attitude.
Participates effectively as a team member.
Responds appropriately to, and acts on, constructive feedback.
Performance Skills:
Demonstrates initiative.
Enhances the administrative procedures of the district and/or the building by serving in a liaison capacity between the principal, counselors, parents, students, and staff. Conveys information about rules, regulations, policies, and laws and addresses standard inquiries.
Responsible for implementing and maintaining all guidance and school recordkeeping systems. Uses both technology and manual filing systems which allow for efficient collection, retention and retrieval of information.
Manages and ensures use of all district and building forms (e.g. purchase orders, mileage claims, timesheets, evaluation forms, rosters, etc.)
Prepares, creates and composes documents (e.g. letters, reports, bulletins, etc.) using technology and appropriate software such as Word, Excel, Power Point, etc.
Compiles information to generate building, district, and state reports.
Provides site support by ensuring that appropriate calendars of activities are maintained for the site assigned, assists in development of office procedures, insures appropriate security and safety methods are employed, orders supplies and equipment, etc.
Assists other office personnel for the purpose of supporting them in completion of necessary work tasks.
Performs duties, as assigned by supervisor, including but not limited to:
Serves as support for student management system (Infinite Campus).
Updating Special Education documentation in Infinite Campus monthly and as needed
Compiles information to generate building, district, and state reports. Works with various district personnel to complete state reporting.
Provides site support by ensuring that appropriate calendars of activities are maintained for the site assigned, assists in development of office procedures, insures appropriate security and safety methods are employed, orders supplies and equipment, etc.
Completing daily attendance tasks for the building
Reconciling associate time sheets
Sending out attendance letters
Uploading student documentation in Infinite Campus
Sending and receiving records requests
Updating social media platforms
Sending messages via infinite campus
Collaborating with administration and teachers to complete building grading tasks
Attendance:
Demonstrates punctuality and regular attendance
Professional Behavior:
Adheres to school, and district policy and procedures.
Organizes the offices to assure a smooth and efficient operation and positively impact the learning environment.
Focuses on assigned tasks while on duty.
Maintains confidentiality and communicates student needs/concerns with supervisor.
Maintains appropriate appearance and attire for the school environment.
Performs other duties as assigned by supervising teacher or building principal.
Terms of Employment: Wage and work year to be established in accordance with provisions of the Comprehensive Agreement. Evaluation: Performance of this job will be evaluated in accordance with provisions of the Comprehensive Agreement. Physical Requirements: Bending, carrying, climbing, travel between job sites, lifting, pushing-pulling, reaching, sitting, standing, and walking Working Conditions: Includes extremes of temperature and humidity. Hazards include stairs and communicable diseases. The statement contained herein describes the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract. Any employee not covered by a negotiated contract agreement is an “at-will” employee. Either the school district or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law. The school district can define the number of days notice required of a terminating employee. Notice of Nondiscrimination: It is the policy of the Winterset Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district's Equity Coordinator, 303 Wambold Drive, Winterset Iowa, (515) 462-2718. A signed copy of this job description will be placed in the employee’s personnel file. Signature of Supervisor_Date Signature of EmployeeDate__