Job Information
Architectural Testing Inc. Administrative Assistant in YORK, Pennsylvania
The Administrative Assistant is responsible for various administrative tasks.
Salary & Benefits Information In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
What you will do:
- Screen phone calls and answer inquiries regarding basic department services
- Welcome and check in visitors
- Prepare invoices, reports, and general correspondence
- Purchasing of materials for projects and lab supplies
- Manage calendars and coordinate travel arrangements
- Perform clerical work including copying, scanning, and filing
- Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
- Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
- Assist with internal and external quality audits
- Assist with periodic management reports
- Prepare meeting agendas and record minutes
- Understand general concepts of test methods and industry requirements
- Performs other work as required by specific location and/or department
What it takes to be successful in this role:
- High School Diploma or GED
- Minimum of 2+years directly related experience; certain departments may require additional experience
- Prior experience in an administrative position
- Strong proficiency with Microsoft Office 365 Suite, including Outlook, Word, Excel, Power Point, Sharepoint, OneDrive, and Teams
- Excellent communication skills, both verbal and written
- Excellent prioritization, organization, and time management skills
- Must be detail oriented
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Ability to analyze and solve problems.