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Administrative Secretary - Home Health Services - Day

Location: VNA Home Health Services, York, PA

Schedule: Full Time

Sign-On Bonus Eligible

Remote/Hybrid

Regular

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Hours

Monday - Friday 7:30am - 4:00pm

Weekend Rotation, Required 8:00am - 4:30pm and 8:00am - 5:00pm

General Summary

Performs diversified administrative secretarial duties for a department head and department as needed.

Duties and Responsibilities

Essential Functions:

• Answers telephones, routes callers, takes messages and provides routine information to callers.

• Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.

• Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.

• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.

• Establishes and maintains files and records on an ongoing basis.

• Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.

• Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.

• Opens and routes incoming mail; distributes correspondence and other material to staff.

• Orders office supplies as necessary.

• Greets and directs visitors. May register patients in accordance with established policies and procedures.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.

• Maintains professional growth and development.

• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

• Makes travel and lodging arrangements directly or through travel agencies.

Required for All Jobs:

• Performs other related duties as identified.

• WellSpan Health has adopted and implemented a compliance program to support WellSpan's values and standards for professionalism, integrity, and ethics. Expected to support and meet the values and standards of the organization and the performance expectations of the job, the department, and the compliance program.

• WellSpan Health has adopted and implemented a privacy program to safeguard the patient information and the business and operational information of the organization. Expected to support and meet the values and standards of the organization to safeguard patient and business/operational information.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Physical Demands:

• Standing - Occasionally

• Walking - Occasionally

• Sitting - Frequently

• Reaching - Rarely

• Talking - Frequently

• Hearing - Frequently

• Repetitive Motions - Occasionally

• Eye/Hand/Foot Coordination - Occasionally

Travel Requirements:

• Estimated Amount: 10% - Less than 10%

Qualifications

Minimum Education:

• High School Diploma or GED Required

Work Experience:

• Less than 1 year 6 Months Required and

• Secretarial training/general business courses Required

Knowledge, Skills, and Abilities:

• Basic computer skills

• Good interpersonal/communication skills

• Transcription skills

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You’re unique and you belong here.

At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email atemployment@wellspan.org. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.