Shire Jobs

SALARY $17.00 Hourly LOCATION Youngstown, OH JOB TYPE Classified JOB NUMBER 202400177 DIVISION Student Affairs & Inst Effectivenes DEPARTMENT Undergraduate Admissions OPENING DATE 09/06/2024 BARGAINING Association of Classified Employees (ACE) UNIT STATUS SALARY GRADE AN FULL-TIME 1.0 EQUIVALENCY Summary of Position The class works under general supervision with a low level of intervention on the part of the supervisor and requires extensive knowledge of administrative policies and procedures, and/or clerical functions and office and/or program policies and procedures. Performs routine and non-routine administrative tasks; independently provides explanation, orally and/or in writing, of services or activities of assigned area, including formulating interpretation of policies and procedures as they would apply in each situation. Makes recommendations regarding program activities and assists in developing new procedures related to established program policy. Incumbents autonomously perform non-routine administrative tasks, and/or relieve the supervisor of routine and/or administrative duties, and/or provide general secretarial assistance through routine administrative tasks, and/or provide secretarial assistance requiring training in technical terminology, and/or supervise student office support staff. Non-routine administrative tasks include, but are not limited to, independently formulating decisions and/or judgements involving non-legal interpretation of policies and procedures as they would apply to any given situation to resolve problems, prepare correspondence and/or reports, or to carry out other assignments. Typically reports to academic and/or non-academic departmental and/or divisional unit leadership positions. Position Information Essential Functions and Responsibilities: 70% - Autonomously performs non-routine administrative tasks including, but not limited to, independently formulating decisions and/or judgements involving non-legal interpretation of policies and procedures as they would apply to each situation to resolve problems, prepare correspondence and/or reports, or to carry out other assignments. Further facilitates business functions of administrator's office; plays a key role in office automation by performing business functions at the request of, or in the absence of, the supervisor's direct and/or indirect behest; duties may include, but are not limited to: responds to correspondence; researches and prepares data for budget inclusion; assists in writing budget justification; monitors spending and maintains fiscal records; monitors budgets and independently makes transfers as needed; reviews and summarizes fiscal, operational and/or personnel reports; performs personnel functions such as screening job applicants and/or participating in interviews; communicates decisions, directives and/or assignments; participates on committees; organizes conferences; serves as point of contact for records; assists with internships, co-ops, and REU's contracts. Assists with processing of senior sheets at graduation; puts data together for advisors and faculty to utilize in graduation books; troubleshoots student issues pertaining to graduation. Acts as a lead worker for lower-level personnel. Screens files and records for problems; researches and resolves problems, including those involving interpretation or judgment of applicability of policies and procedures. 20% - Performs support functions particular to the academic and/or business unit; processes and compiles new hire paperwork and/or information for employee records. Relieves supervisor of routine administrative duties; makes recommendations regarding program activities; researches and analyzes materials, information, and programs; provides technical information and advice to administrators to aid in decision making; assists in developing new procedures related to established program policy; serves as